The Stanford Cancer Institute (SCI) is one of an elite number of National Cancer Institute-Designated Comprehensive Cancer Centers in the country, and is a prominent, dynamic, growing and complex Institute within the Stanford University School of Medicine. The SCI actively works to build synergies and collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. We seek a Cancer Clinical Trials Office (CCTO) Research Services Project Manager to help us enact our mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education and outreach. Given the SCI's mission, breadth, and depth, it employs over 320 staff members in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. The CCTO is an integral component of the Stanford Cancer Institute since the vital work performed there enables our adult and pediatric cancer centers to translate research from the laboratory into the clinical setting. You will be working with an unparalleled leading edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.
Reporting to Associate Director, CCTO Research Services, the CCTO Research Services Project Manager will be conversant in the goals, mission and priorities of the Institute, and utilize this knowledge to successfully execute the responsibilities of this position. This position is responsible for management of key components of the cancer clinical research infrastructure for cancer. Specifically, the Project Manager administers and maintains the study prescreening platform, XpertTrial. This innovative platform facilitates identification of appropriate clinical research studies based on specific parameters of a patient. The Project Manager manages this application end to end including interacting with the vendor, managing access, scouring study protocols to accurately capture relevant eligibility criteria to be entered into the database and ensuring the accuracy of information accessed by clinical research investigators, study teams, hospital clinic staff and others. With the knowledge of each protocol, the Project Manager also sets the protocol up in the OnCore system.
The CCTO Research Services Project Manager manages the CCTO Research Services Intake process including reviewing all submissions in detail to ensure the information and appended documents are complete and accurate for downstream work of the CCTO Finance, Regulatory, OnCore and Scientific Review Committee teams. The Project Manager liaises with investigators and study team members when questions arise related to the CCTO Intake process or status of CCTO Research Services deliverables. This position evaluates the adequacy of the REDCap database utilized for the Intake process and makes appropriate modifications to streamline the information collection, and ensure accuracy and completeness with input and vetting from other stakeholders.
The CCTO Research Services Project Manager will track and analyze data relevant to each service group established metrics including overall activation time for the Stanford Cancer Institute study portfolio. The Project Manager reports overall activation turnaround time and by study segment to CCTO leadership on a regular basis. The Project Manager works with Research Services Management to identify and mitigate barriers to meeting activation goals. The Project Manager will oversee a dashboard summary of relevant data to facilitate transparency of service deliverables to investigators, clinical research groups and other customers. In addition, the Project Manager coordinates communications between CCTO Research Service groups and the Stanford Health Care Coverage Analysis team to ensure all information is provided and deliverables are met in the agreed upon timeframe.
The CCTO Research Serviced Project Manager manages the Study Monitoring Operational System. The Project Manager owns the operational process that is in place to ensure the security of the process and rapid identification and mitigation of any issues. . In addition to day-to-day management of the process, the Project Manager identifies and implements enhancements to the system, aggregates data to determine usage and any issues, and reports progress to leadership. As an expert in the process, the Project Manager provides direct support to internal and external system users and develops training tools to improve the users' experience and system effectiveness such as study activation. The Project Manager independently trouble shoots and resolves issues with appropriate escalation depending on the risk of the issue. The Project Manager maintains technical expertise in the REDCap system to build, maintain and refine the system.
Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect, records and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of Process Manager support required (e.g., engineer, quality, scheduler).
* - Other duties may also be assigned
Ability to understand clinical research study protocol documents.
Familiarity with common medical terminology.
Exceptional attention to detail.
Strong collaboration skills.
Previous experience with RedCap database.
Clinical Research Management or Clinical Trials Design certification.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.