The Department of Academic Affairs is seeking a Senior Administrator for Academic & Faculty Affairs which is an onsite position that reports directly to the Executive Dean. This position has responsibility for managing the Sr. Administrative Coordinator who monitors all part-time faculty compliance and executes all faculty contracts. The Sr. Administrator works directly with Faculty Academic Program Directors to determine faculty staffing for all courses across the academic programs and secures information on faculty external funding from the Business Office and from Practice Funding from the Associate Dean for Practice. Creates and manages full-time faculty workload reports including teaching, service, practice and scholarship effort. Oversees the budget for the Academic Affairs Department and Faculty recruitment. Leads project management in the Academic Affairs department. This role, in direct collaboration with the Executive Vice Dean for Academic Affairs, requires strong organizational, analytical, and management skills, including data analysis, project management, coordination of task forces/other groups and implementation/evaluation.
The Sr. Administrator will be responsible for continual process improvement through planning organizing, and execution of key ongoing school activities that directly contribute to and affect our national and global rankings, strategic positioning, and brand. In addition, the Sr. Administrator will plan, execute and monitor the day-to-day department operations.
Specific Duties & Responsibilities:
This individual is responsible for the overall administrative and fiscal management of the responsible area including supervising one administrative staff. The primary duties and responsibilities of the job include:
Works with Executive Vice Dean to prepare communications and final reports for accrediting agencies for all academic programs.
Represent Executive Vice Dean with university and external professional organizations and contacts.
Serve as a primary contact with external network of schools, associations, organizations as required.
Work closely with the Executive Vice Dean to ensure compliance of departmental, School of Nursing (SON), JHU and Maryland Board of Nursing policies and procedures.
Manage full-time faculty teaching assignments and workload.
Manage full-time faculty recruitment process.
Manage Sr. Administrative Coordinator who is responsible for all part-time faculty compliance and executes faculty contracts.
Responsible for working with SON and University Institutional Research Leaders on preparing Academic Affairs reports for national ranking organizations such as US News and world Report, Peterson's, HEED, AACN and NLN.
Prepares the annual Academic Affairs Report for Maryland Higher Education Commission (MHEC), NSPII Nursing grants.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support successful development and implementation of Academic Affairs projects.
Act as a resource to faculty, staff, students and administrators to determine the general, academic operating policies to support successful development and implementation of Academic Affairs projects.
Aid in carrying out excellence in research, teaching and practice by strengthening to infrastructure of the academic departments.
Create, prepare and disseminate additional Academic Affairs reports as requested.
Supports Academic Affairs Department and School of Nursing events such as student recruitment, immersions, graduations, etc.
Provides immediate assistance to any faculty and student coming to the department for assistance and triaging as needed.
Hire, onboard, train, develop the senior administrative coordinator and any other staff assigned.
Coach staff for professional development.
Performance management of direct reports.
Responsible for direct reports evaluations.
Manage potential conflict.
Empower staff to be ethical, independent, accountable and high value team and organization contributors.
Lead through role modeling.
Oversight for Academic Affairs budgets other than the MSN, DNP and PhD Program budgets.
In collaboration with the Director of Finance, Executive Vice Dean and Program Directors, develop annual operating budget for responsible area.
Minimum Qualifications (Required):
Bachelor's Degree or equivalent requried.
Five (5) years of progressively responsible experience in academic program administration,
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Accounting or budget experience preferred.
Working knowledge of JHU Administrative Computing Systems and Hopkins One/SAP preferred.
Work in an academic or healthcare environment preferred.
Special Knowledge, Skills & Abilities:
Experience working with online databases and developing data summaries and data-based reports.
Customer service oriented in addressing the needs of students and faculty who come to the Academic Affairs Office for assistance,
Excellent interpersonal, oral and written communication skills.
Ability to work independently and to be a proactive leader.
Project management experience required.
Excellent computer skills (Internet and software applicatoins, work processing, spreadsheets, presentations, etc.)
Excellent proofreading and editing skills required.
Must be able to maintain confidential information.
Knowledge of APA format.
Demonstrated supervisory experience required.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience.
For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title:Sr. Program Coordinator Working Title: Sr. Administrator for Academic & Faculty Affairs Role/Level/Range: ACRP/04/MD Starting Salary Range: $53,020 - $72,930 annually (commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30a - 5:00p Exempt Status: Exempt Location: School of Nursing Department name: Academic Affairs Personnel area: School of Nursing
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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