The University of California, Los Angeles (UCLA) is accepting applications for the position of Assistant Athletic Director, Facilities & Project Management. This is a full-time, career position with a targeted salary range of $80,000.00 - $85,000.00/year with full health benefits and inclusion in the UC Retirement Plan. Under the direction of the Associate Athletic Director - Facilities, Operations, and Capital Projects, the incumbent will oversee all aspects of the Department of Intercollegiate Athletics (DIA) facilities and venues as well as related projects. The incumbent will be responsible for all aspects of building/venue maintenance, repair, operations, improvements, and renovations. This position will be responsible for the recruitment, development, and retention of athletics facilities staff, and is expected to develop and maintain a collaborative, supportive, and positive working environment that is purpose driven to provide an elite experience for the department’s student-athletes, staff, and guests. Position will be responsible for developing collaborative relationships throughout the DIA, and with campus-wide operating units inclusive of, but not limited to: Facilities Management, Environmental Health and Safety, Events, Insurance and Risk Management, Labor Relations, Police, Recreation, and Transportation. Position will provide professional level direction and analysis for all aspects of operations, financial activities, and strategic planning. Position will be intimately involved in day-to-day building and venue oversight, maintenance, renovation, repairs, emergency/disaster coordination as well as any business continuity initiatives for the department. The Department directly/indirectly manages nearly 750,000 SF of facility/venue space. The Department directly manages the following facilities/venues: Acosta Training Center, Easton Stadium, Jackie Robinson Stadium (on the West LA Veterans Administration (VA) campus), Mo Ostin Basketball Center, Spaulding Field, and Wasserman Football Center. Additionally, the Department either directly manages, or provides support, for areas within the following facilities/venues: Drake Stadium, Los Angeles Tennis Center, Mapes Beach at the Sunset Canyon Recreation Center, Marina Aquatic Center, Pauley Pavilion presented by Wescom, Spieker Aquatic Center, Wallis Annenberg Stadium, and Yates Gym in the John Wooden Center. Position will work directly with Associate AD, Facilities, Operations, and Capital Projects as well as Sr. Associate AD/CFO and Sr. Associate AD/External Relations to identify and address both long term and short term improvement planning and implementation, as well as guiding assigned projects from inception through completion. Oversight of unit purchasing activities, including contract administration for licensed and approved vendors, custodial services, general purchase orders including bid processes and procurement card activities and reconciliations, will be an important duty. Development and generation of processes and reports for use in department planning of space, facilities, maintenance, and equipment. Develop and manage/supervise building and venue security and life safety programs, member of the safety committee and the IIPP program. Establish, review and maintain departmental policies and procedures in accordance with University Guidelines; directly and indirectly supervise 8 FTE and up to potentially 15 or more part-time staff or volunteers.
Expressions of interest are encouraged by October 9th, 2021. All applicants must submit their cover letter, resume and references via the following website link: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=81815
*Employment is contingent upon completion of a satisfactory background check performed by Universal Background Screening and UCLA Athletics. UCLA is an Equal Opportunity/Affirmative Action Employer, and Intercollegiate Athletics has a strong commitment to the achievement of excellence and diversity among its coaches and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: UC Nondiscrimination and Affirmative Action Policy
All applicants should demonstrate the following abilities: Bachelor's degree or equivalent work experience required; Master's degree preferred; 4-7 years of experience in facility management/operations in the sports industry; experience within higher education is preferred; Previous management/leadership of personnel is required, and experience managing represented (union) staff is strongly preferred; Must have the ability to develop, cultivate, and maintain strong relationships amongst departmental colleagues, campus counterparts, and third party constituents. Strong interpersonal skills, including conflict resolution; Strong working knowledge of building systems as well as associated trades; Must possess a growth mindset; Must demonstrate fiscal responsibility; Strong written and verbal communication skills; Available nights, weekends, and holidays (as necessary); Ability to work independently and follow-through on assignments with minimal direction; Skill in organizing material, information, and people in a systematic way to optimize efficiency and minimize duplication of effort; Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, completing requirements, and workload; Ability to communicate effectively, both orally written skills to prepare correspondence, forms, and reports with speed and accuracy; Ability to interact with persons from a variety of social, cultural and economic backgrounds required; Ability to supervise staff, organize workflow, delegate, train and review work; Ability to deal sensitively with confidential issues; Analytical skills to evaluate financial and other information to identify and resolve problems; Ability to operate a computer with working knowledge of Microsoft Office; Skills in budgeting; Knowledge of University purchasing procedures, and the University PAC/Bruin Buy system is preferred; Working knowledge of generally accepted accounting principles and their practical applications; Skill in negotiating, exchanging ideas, information and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions and solutions; Skill in making appropriate decisions following standard administrative office policies and past precedent; Skill in implementing and monitoring a quality-control program sufficient to meet established specifications in the performance of maintenance; Ability to work collaboratively and cooperatively as a management team member in support of organizational goals and objectives; Ability to interact with and provide smooth interface among constituencies with separate priorities; Skill in performing efficiently and courteously while coping with frequent interruptions and distractions in an open environment required. Working knowledge of University telecommunications features and ordering is preferred; Working knowledge of AutoCAD architectural drafting software system is preferred; Working knowledge of standard office equipment, including copier, voicemail, fax machine, etc.; Working knowledge of DDC control systems is preferred; Working knowledge or construction trades i.e. plumbing, electrical, masonry, carpentry, HVAC and building security.
UCLA Athletics embraces the mantra of "Champions Made Here", not just on the competitive field but in the classroom and in the community. UCLA's broad-based nationally competitive intercollegiate athletics program for men and women was the first in the nation to win 100 NCAA Championships. UCLA offers a competitive salary and excellent benefits package and is an Affirmative Action/Equal Opportunity Employer.