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The University of Washington Tacoma is an urban-serving university that fosters a thriving and equitable society by educating diverse learners and expanding knowledge through partnership and collaboration with all our communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth.
Our Office of Advancement has an outstanding opportunity for an Events Manager within an integrated Advancement Team that includes External Relations, Events and Sponsorships, Marketing and Communications, and Development.
This position is responsible for assisting in the development, promotion and implementation of engagement opportunities that encourage support, interaction and lifelong connection with the university. This role will act as project manager for a series of events as well as assist with donor stewardship and operations for the office.
This position will work closely with the marketing, development, alumni and stakeholder engagement, and campus partners to develop, implement and evaluate a strategic and comprehensive plan for events for the Office of Advancement at UW Tacoma.
Events Production and Management
• Develop and implement an operating plan surrounding Office of Advancement events • Provide professional management of in-person and virtual Office of Advancement events • Manage and coordinate event logistics including registration and fee administration, budgets, timeline, venue coordination, guest list, transportation and security coordination, marketing material development and production, communication with internal stakeholders and external guests, students staff and volunteers management and other logistics • Research, negotiate, and manage vendor contracts including caterers, rental companies, florists, venues, printers, mail houses, and photographers. Attend site visits, maintain vendor lists and authorize expenditures. • Manage all aspects of day-of-event onsite production including setup and breakdown, deliveries, materials, AV, décor, registration, volunteer orientation and organization, and vendor supervision. • Stay abreast of platforms and software to produce high-quality virtual event experiences. Responsibilities include software research and training, event rehearsals, real-time logistical production and support, management of video, graphics and slideshows, and post-production management. • Post-event evaluates guest attendance and engagement levels, event effectiveness and improvement opportunities. • Establish event/vendor proposal guidelines, intake process, and review for completeness and accuracy of proposals • Review event proposals with internal stakeholders to prioritize events • Coordinate with event stakeholders to develop advertisement strategies, invitations, and communication with donor/alumni or distinguished guests • Represent the UW Tacoma to the public sector/ private sector/ UW stakeholders and develop timelines for events.
Marketing and Communications
• Ensure events and event materials adhere to and reflect the University of Washington Tacoma brand. • Regularly update the internal events calendar and campus Trumba calendar. • Utilize Cvent software to create and monitor event registration pages. Manage event reminders and provide registration reports to primary stakeholders (software/systems training available). • Manage the development of event related materials and publications. Guide projects through design, editing, production, and distribution. • Create and develop reports, project analysis, graphics, spreadsheets, and other customized collateral.
Other duties as assigned
Bachelor's degree and two years or more experience in event management, project management, marketing or communications or related field.
Demonstrated commitment to diversity, equity, inclusion, and belonging.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in budget management and fiscal analysis a plus, but not required.
• Cubical/Open workspace environment which may result in additional or higher levels of noise and visual distractions. • Ability to work evening and weekend hours, as necessary, on short or limited notice. • The ability to stand for 4-5 hours at a time. • The ability to lift up to 50 pounds repetitively • Must have regular and reliable transportation for local travel and willing to travel
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.