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Innovation Outreach Specialist
Events/Conference Coordinator II, Band E
Center for Technology Licensing
The Center for Technology Licensing (CTL) is Cornell University's technology transfer office. CTL manages Cornell technologies from Cornell's Ithaca campus, Weill Cornell Medicine, Cornell Tech, and Cornell AgriTech in Geneva. CTL's mission is to catalyze technology commercialization to develop products and services from university innovations for societal benefits, promote new technology ventures to foster economic development within New York State and across the nation, and grow industry alliances to develop innovation leveraging University IP and research.
This position will be an integral part of CTL's Technology Initiatives & Outreach team. The Innovation Outreach Manager will work closely with the Sr. Manager, Technology Initiatives & Outreach and will manage CTL outreach activities in Ithaca and at Weill Cornell Medicine in NYC and will provide support on CTL programs.
The primary responsibilities are:
1. Management of internal and external outreach activities (50%)
Serve as project lead and coordinator for meetings and events on and off Cornell's campuses.
Implement and organize CTL signature events, joint events, and other outreach activities (showcases, special events, info session, and training sessions).
Work with planning groups on and off-campus to carry out co-sponsored/co-hosted events.
Manage registrations (creation of forms on Qualtrics or Zoom registration, tracking of RSVPs).
Manage promotion of outreach activities:
Prepare event briefs,
In coordinate with Digital Media and Marketing Manager, disseminate communications and content related to CTL programs and initiatives and promote events,
Prepare and send promotional emails.
Identify appropriate vendors and/or on-campus service providers. In coordination with Associate Director for Finance, help negotiate the service contracts according to Cornell policies.
Manage the event logistics (reservation of rooms, audio visual planning, speaker travel arrangement, food and beverage menu development, and other related activities) with the support of the Administrative Coordinator.
Coordinate CTL's presence at industry tradeshow events and provide support to the Licensing & BD Officers with tradeshow registrations, promotional materials, shipping logistics, etc.
Develop qualitative and quantitative measures to assess success (post-event surveys, event feedback) to identify improvements.
Track outreach activities and maintain accurate data (events and outreach expenses, logs, etc.).
Help create new events that support the CTL's mission.
Help with identification of speakers.
Assist in strategic planning and development of a variety of outreach and educational activities. Assist with management of outreach activity budgets.
2. Coordination of programs (30%)
Support programming effort including the IGNITE series, CTL Practicum, Women Innovators Initiative, and other related programs.
Help with program schedules and preparation of application packets.
Manage logistics of program related to organization of meetings, workshops, info sessions, committee meeting, or showcases, etc.
Help with special projects.
Help tracking key performance metrics of programs (collect data related to the programs) and with analysis of key performance metrics.
3. Management of Contact Database & Searchable Databases (15%)
Maintain & grow contact information in various CTL platforms such as Constant Contact.
Coordinate demonstration of databases from new and existing vendors, compile and record feedback, and track usage and future needs.
Perform other duties as required (5%).
This position requires occasional evening availability.
Associates Degree with 2 - 4 years' experience in event planning, public relations experience, or in development and/or alumni relations; preferably in higher education or other non-profit. Bachelor's degree preferred.
Experience in developing both in-person and virtual outreach programming. Proven track record of creating high-quality virtual and in-person events.
Excellent communication skills, written and oral.
Must work and communicate effectively with both internal and external customers.
Has the ability to identify relevant targeted audience.
Has experience with event platform (Eventbrite, Zoom, etc.).
Has experience with survey software (SurveyMonkey, Qualtrics).
Fluency with Microsoft Office.
Has experience with contact management software (Constant Contact, SalesForce, etc.).
The right candidate is a highly organized person and a problem solver.
Has an excellent customer service mindset.
Has outstanding attention to details and is committed to accuracy.
Ability to multi-task, balance responsibilities, and meet multiple deadlines.
Flexibility and capacity to adapt to changing needs and priorities.
Excellent judgment and discretion, especially pertaining to sensitive and confidential information.
Creativity in delivering compelling outreach experiences.
Anticipation of needs.
For full consideration, please attach both a cover letter and resume to your application.
Visa sponsorship is not available for this position.
University Job Title:
Event/Conference Coord II
Pay Rate Type:
Number of Openings:
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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