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Application Review Date
The First Review Date for this job is: September 24, 2021
The Departments of Comparative Literature and French are administratively clustered to provide support to both units. The Academic HR Analyst reports to the Administrative Manager as well as the Chairs of the Departments. The HR Academic Analyst will be responsible for the administration of academic personnel matters, including, but not limited to, such items as departmental tenure reviews, merit and promotion reviews, recalls, recruitment, retention, and appointments of all visiting and temporary faculty for both two departments with a combined total of 30 faculty. In addition, the Academic HR Analyst will coordinate up to 45-50 GSI appointments per semester, as well as be responsible for all Lecturer appointments (merit and promotion reviews), and the appointment and arrival of visiting faculty and scholars. The Academic HR Analyst also works as a member of the staff/team supporting the cluster.
Department AP/HR Policy Expert: Responsible for the department-level implementation and interpretation of policies and programs covering the following: academic recruitment, advancement, compensation, salary administration, faculty welfare and benefits, visa eligibility and processing, faculty misconduct and faculty equity. Provide strategic advice to Chair and Director of Administration by analyzing system-wide and campus policies, collective bargaining agreements, and academic personnel procedures. Provide information and data for internal and external reports. Counsels Senate and non-Senate faculty and academic staff concerning moderate to complex personnel matters. Develop working relationship with campus resources, such as Dean's office academic personnel staff, Academic Personnel Office, and VSPA. Routinely provide research and analysis to resolve difficult Academic HR problems/grievances. Ensure the processing and maintenance of department Academic HR records, including annual audit of records, proper disposal, and comprehensive recordkeeping for both paper and electronic records.
Merit and Promotion Cases: Facilitate/manage the academic review processes, identifying issues relating to policy and compensation. Meet and consult with the Chair to review the preceding year's faculty academic personnel case preparation process. Develop a case schedule and plan for coming year. Reconcile the staffing list sent by the Dean's Office and ensure timely completion of required actions. Manage and oversee the preparation of academic personnel cases for all ladder-rank, adjunct, and emeritus faculty. Academic personnel actions managed by this position include: recruitment, appointment, appraisal, merit review, change of status, sabbatical and other leaves, recalls for teaching and/or research, chairholder appointments, and separation. Ensure these actions are initiated in a timely fashion. Draft routine AP memos as needed. Assure that cases have been prepared in accordance with relevant policies, that they are complete and that all information is accurate. Assist faculty in preparing merit and promotion materials for cases. Review case documents for accuracy and compliance with campus and college policies. Advise and assist committee members during the review process. Maintain all academic personnel records.
Academic Personnel Recruitment: Coordinate department academic search processes, including drafting of ads and search plans, conducting the initial screening of materials submitted, and monitor pools in AP Recruit. Work closely with search committee to guide them through the process of selection and appointment. Prepares the Affirmative Action Search Report. Direct waiver requests for pre-six lecturers and visiting professors as needed.
Faculty Leave: Analyze and monitor faculty leave eligibility. Advise faculty on implications of various types of leaves and required reporting procedures. Monitor compliance with University policies. Communicate with departmental HR staff to ensure accurate payroll processing.
Regional Services Liaison: Submits Service Now requests for UCPath/payroll transactions for all faculty, visiting scholar/student, postdoc employees. Work with BIO and Regional Services to coordinate all visa processing.
Postdoctoral Appointments: Pre-screen postdoc applicants to determine eligibility for department support, and coordinate appointments with Department Administration when funding is required to be routed through campus. Responsible for periodic review of department policies, making recommendations for change as necessary.
Visiting Professor and Pre-Six Lecturer Appointments: Coordinate with curriculum team to acquire information necessary to prepare appointment requests for visiting professors and pre-six lecturers. Conduct the initial screening of materials submitted and candidate eligibility. Establish departmental deadlines and guidelines for ensuring timely processing of appointments and compliance with campus and University policies. Communicate with departmental HR staff to ensure accurate payroll processing. Responsible for setting salaries for non-tenure academic appointments in Summer Session. Oversee preparation and submission of annual appointment paperwork to Summer Session Office.
Additional AP HR Duties: Provide AP-related executive support to Chair. Attend faculty meetings as requested. Follow-up on meeting action items as directed by Chair. Oversee preparation of materials for faculty votes. Provides support for coordination of benefits advising, including directing department personnel to UCPath or Regional Services as relevant.
Graduate Student Instructors: Works closely with the Graduate SAO's in each department to hire all GSI and GSR's in a timely manner. Reviews ledgers with the Administrative Manager for accuracy of appointments. Mediates and corrects any issues with graduate students concerning their appointment and compensation. Responsible for adding appointments to the Regional Services smartsheet for hiring GSI/GSRs.
Assist in the day-to-day activities of the financial services as needed (deposit through CDS, financial journal preparing, and etc.). Responsible for Procurement Card transactions using the UC blucard for purchasing supplies of goods and services for projects, program faculty and staff. Assuring University and department compliance with relevant policies, procedures and regulations, accuracy and completeness of orders and special terms of purchasing are being met.
Maintains and updates working knowledge of academic personnel administration by participating in campus organizations, networking with peers, and attending professional association meetings.
Takes appropriate classes in HR/AP-related topics. Keeps current with national trends academia, especially as it relates to academic planning as well as best practices in HR administration.
Advanced HR knowledge (ideally in academic HR) and ability to apply/interpret campus and college policies and procedures which govern academic HR (e.g. APM, union contracts, etc.)
Demonstrated organizational, analytical, planning, and project management skills.
Ability in problem identification, reasoning, and ability to develop original ideas to solve problems, develop recommendations to Chairs/unit management, and influence change
Excellent computer skills in MS Office, Box, and Google tools (campus versions are bMail, BCal, drive)
Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
Excellent verbal, written communication and interpersonal skills. Multicultural competencies; ability to work with diverse populations
Effective written communication skills to prepare a variety of correspondence, including documentation of policies and procedures, training instructions, and electronic forms and surveys; Experience in report writing desired, but not essential
Political acumen and ability to maintain strict confidentiality
Proven record of providing outstanding customer service
Bachelor's degree in related area and / or equivalent experience / training
Knowledge of, or can quickly learn, University-specific computer application programs and University-specific HR databases and tools such as UCPath, CalAnswers, AP Recruit, and AP Bears
In-depth knowledge of, or can quickly learn, UC and campus academic personnel policies and procedures, and understanding of variances to stated policies.
Salary & Benefits
Annual salary will be commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.