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Provide project management for the Project Director(s), related PIs and project personnel for externally-funded project in the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI), which is a research, extended education and technical assistance program of national scope focusing on disability and the workplace.
Responsibilities include working collaboratively with the associated PIs, Project Directors, and project teams to support the day-to-day operational aspects of sponsored projects including: the development of project work plans; the monitoring of project workflow and deliverables; providing ongoing communication with internal and external project stakeholders; coordination, preparation and submission of monthly, quarterly, and annual reports to funding source and stakeholders; and contributing to the development, maintenance and enhancement of project websites.
Under the direction of the project directors, works collaboratively to schedule meetings with project associates, and the web and media team. In addition, assists in scheduling and coordination of key project management meetings; collaborate with the PI, Project Directors and project personnel to schedule and monitor the implementation of key stakeholder meetings, webinars, conference presentations and exhibits, and technical assistance; and coordinate with project sub-contractors to ensure timely communication and delivery of work.
Finally, provide high-level executive support to the project leads and collaborate on the development and implementation of the program by working to record the deliverables and outcomes.
This position contributes to achieving successful project execution and demands the ability to manage multiple tasks, prioritize work on simultaneous projects, and to work successfully with minimal supervision within a fast-paced, geographically dispersed team.
Bachelor's degree and 2 to 4 years relevant experience or equivalent combination.
Two to four years of administrative experience, including project coordination and administration.
Demonstrated ability to plan, develop, manage, implement and monitor projects from conception to completion.
Excellent written and verbal communication skills.
Ability to develop and maintain effective working relationships with a wide variety of people.
Must be able to work independently while supporting the efforts of an overall team.
Excellent organizational, analytical, and problem solving skills.
Expertise with standard computer software including Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
Experience with project planning/management software such as SharePoint or MS Teams.
Master's degree in Business, Management, Social Science or related field.
Four years of administrative experience.
Four to five years of project management experience.
Experience in academic research and writing methods.
Experience in academic publications management.
Demonstrate high level of proficiency with the technical applications involved in the execution of the job including: Adobe Acrobat Pro, Qualtrics, Box and Zoom.
Ability to evaluate and amend documents (Word, PowerPoint, Excel, and PDF) for 508 compliance for accessibility.
Prior experience working with HTML or other web development tools.
Certified Project Management Professional CAP-M or PMP.
Background knowledge in related fields, such as disability, rehabilitation, public administration, human services, social work.
General understanding of the grant proposal process to secure funding for programs and services.
Prior supervisory experience.
No relocation assistance or visa sponsorship provided for this position.
When applying, please upload both resume and cover letter describing qualifications and why this position resonates with you.
University Job Title:
Project Associate I
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Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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