As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Interdisciplinary Arts & Sciences provides a rigorous liberal arts education that inspires students to engage creatively and ethically with the concerns of the region and the world. We dedicate ourselves to integrative research and creative practice, innovative and effective pedagogy, and dynamic curricula that prepare students to live and work in environments that are diverse and complex. We recognize, reflect on, and challenge unequal relations of power and privilege in our curriculum, scholarship, and community partnerships. We seek to build an inclusive and just community of students, faculty, and staff.
The School of Interdisciplinary Arts & Sciences (IAS) has an outstanding opportunity for a Graduate Programs Manager/Adviser (Counseling Services Coordinator, Grade 7).
The Graduate Programs Manager/Advisor manages the day-to-day operations and delivery of prospective and current student advising and frontline academic services for three field-distinct graduate programs in the School of Interdisciplinary Arts & Sciences (IAS): the MA in Cultural Studies, MA in Policy Studies, and MFA in Creative Writing & Poetics. The Graduate Programs Manager/Advisor works with the faculty Graduate Program Coordinators (GPC)/Graduate Program Directors and program faculty to plan and manage the annual cycle of recruitment and outreach, admissions and enrollment, and academic advising in support of student retention, program completion, and student academic and professional success, with particular attention to equity.
Successful candidates should demonstrate the ability to:
Contribute to and promote a positive, welcoming, and highly supportive environment for all current and prospective IAS graduate students, where first-generation, underrepresented minority, returning adult, and veteran students are strongly represented.
Provide timely, accurate, and constructive advising services to all students
Maintain strictest standards of confidentiality and discretion
OVERVIEW OF RESPONSIBILITIES
Academic Advising: Current Students
Advise current IAS graduate students on University and program policies and procedures, degree requirements, petitions, registration, graduation, academic planning, funding, and campus resources.
Provide guidance in academic planning, goal-setting, evaluating progress, and problem-solving.
Act as Graduate Program Adviser (GPA), the administrative interface between IAS and the UW Graduate School.
Manage the recruitment cycle with the goal of meeting enrollment targets for state and fee-based programs. Support strategies for effective recruiting, retention, and diversity efforts in collaboration with the IAS Director of Graduate Programs and others.
Review, update, and maintain online program profiles and application portals.
Advise prospective students regarding degree curriculum and application process. Manage and track prospective student inquiries.
Manage the admissions review, notification, and documentation process. Oversee post-admission recruitment and retention efforts, in coordination with faculty, student, and alumni ambassadors.
Implement and adapt new technologies to program-specific recruitment and admissions efforts.
Program, Curriculum, and Operations Management and Support
Communications: Manage web presence for IAS graduate programs.
Manage, assess, and improve communication platforms to support student degree planning, notifications and updates, and academic success.
Fiscal: Manage and track budget and travel requests and awards
Events: Serve as lead organizer for incoming student orientations, with program directors, faculty, student and alumni ambassadors. Help coordinate and execute Graduate Research Conferences and Spring Festival in collaboration with program directors and other IAS staff.
Coordination/Collaboration with IAS Staff and Other UW Units
Coordinate with other functional staff units in IAS (Communications, Events, Alumni Relations; Operations; and Academic Services) to achieve graduate program goals.
Develop strategic and collaborative relationships at UW Bothell and the University of Washington where they support graduate program goals and advance IAS graduate student experience.
Bachelor’s Degree in Humanities, Social Sciences, Sciences, Education or a related field.
At least three years of advising experience in higher education or closely related student-facing student services experience.
Demonstrated competency in working with and promoting the success of student populations strongly represented in IAS and UWB, especially under-represented minority, first-generation, veteran, immigrant and international students.
Demonstrated ability to form productive working relationships with students, faculty and staff from diverse lived and professional backgrounds and a commitment to providing excellent student services in a climate of multicultural understanding and appreciation. Ability to address conflicts positively and proactively and prioritize mutual problem-solving
Strong interpersonal skills, including confidence, sensitivity, and discretion to work with students, faculty, staff, and administrators; ability to mediate different viewpoints and interests; and work towards practical understandings and resolutions.
Strong communication skills, including demonstrated ability to communicate effectively with diverse constituencies, orally and in writing, proactively and responsively. Demonstrated ability to understand and represent differences between the orientations, approaches, and substance of the graduate programs within the IAS portfolio.
Excellent organizational skills. Demonstrated ability to multi-task, manage and prioritize within a heavy workload with frequent interruptions and multiple demands
Excellent project management skills. Attentive to detail, able to track and manage multiple tasks/projects to conclusion, and able to relate these to larger program activities and goals
Demonstrated judgement in problem-solving, decision-making, consultation and collaboration skills.
Demonstrated aptitude to use and learn different technologies, platforms, and online systems for the purposes of student records tracking, communication with current and prospective students, and data gathering, including Content Management Systems (web), Client Relation Management (CRM) systems, and coordinated care database and communications systems.
Works effectively as a team member and independently.
Proven ability to handle confidential information discreetly
Facility in Microsoft Office, Google Drive, and Outlook
Master’s degree in education, social services, counselling, communication and/or a liberal arts and sciences field related to the IAS Graduate Programs
Demonstrated leadership experience in the area of diversity, equity, and inclusion
Advising experience with graduate/professional students, or with adult, non-traditional students
Advising experience with interdisciplinary programs or across fields
Familiarity with database development and use
Familiarity and comfort managing programs in a regulatory environment
Applicants should submit a resume/cv together with a cover letter. Open until filled. For priority consideration, apply by September 9.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.