UCSC Statement UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Initial Review Date (IRD):08-09-2021
Dept Marketing Statement The Feminist Studies Department at UC Santa Cruz is one of the largest departments focused on gender and sexuality studies in the U.S. Founded as Women's Studies in 1974, it has contributed to the development of internationally recognized feminist scholarship and is one of the oldest and most well-regarded departments in the world. The Department is a mid-size department with 13 ladder-rank faculty. The Department offers degree programs at both the undergraduate and graduate levels. Academic programs range in size: between 100 to 130 declared undergraduate majors, and a doctoral program that has grown to 20 students since launching in 2013-2014. The Department has an annual budget of approximately $1.5 million.
The Feminist Studies Department Manager and Graduate Program Coordinator manages, plans, administers, and coordinates the administrative operations of a mid-sized academic department and its graduate program, the operations of which are significantly complex and/or broad in scope. Reporting to the Feminist Studies Department Chair, the incumbent directly supports Feminist Studies' short- and long-term planning, curriculum management, finances, academic human resource processes, graduate and undergraduate academic programs, and space coordination. The Department Manager supervises support and professional staff. The Department Manager regularly works on highly complex issues related to human resources, curriculum, student services, and budgetary policy where analysis of situations or data requires an in-depth evaluation of variable factors due to the complexity of mounting curricula supported by faculty across campus.
Pay, Benefits, & Work Schedule Salary Information: $75000 - $90,000. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Manages, plans, and administers a full range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program, where operations are significantly complex in terms of budgetary funding, number of faculty, staff, and students, and are broad in the scope due to focus of operations.
Provides leadership for all business and support functions of the Feminist Studies Department with full administrative and financial responsibility. Collaborates with the department chair and faculty leaders to develop and implement goals and objectives (short- and long-range) and academic plans. Researches, interprets, and advises on campus and University policies, Academic Senate regulations, department by-laws, and protocols and procedures (relating to fiscal and budgetary matters, personnel management, facilities management, environmental health and safety issues, etc.) to inform practices and policies. Maintains appropriate records and coordinates the implementation and dissemination of decisions and directives. Oversees adherence to appropriate document management and retention practices. Supports department chair and coordinates with division on external reviews.
Advises department chair of operational needs and requirements and recommends changes to departmental policies, practices, and protocols when necessary.
Manages departmentally administered space, equipment, and facilities in consultation with department chair. Recommends, prepares justifications, and negotiates with unit members and division as needed. Coordinates move logistics, oversees space access and space security needs for faculty and graduate students.
20% - Academic Human Resources
Analyzes, interprets, and advises faculty on academic personnel policy and procedures. Manages faculty workload equity, sabbatical accruals, and course release agreements. Oversees and coordinates academic recruitments and appointments for non-senate and senate faculty. Manages annual personnel reviews for non-senate and senate faculty. Coordinates requests for visas and permanent resident status for non-citizens.
Coordinates and processes the academic appointments in Feminist Studies for graduate students. Ensures departmental compliance with policy and procedures per academic personnel policies and the Academic Student Employee labor contract.
20% - Graduate Program
In consultation with the graduate program director and graduate committee, oversees all aspects of the Feminist Studies PhD program. Coordinates admissions and recruitment for the PhD program. Advises students on degree progress, university policies, enrollment, residency, and requirements. Analyzes, plans, and coordinates student funding support, including ASE positions, fellowships, and block grants. Administers the Feminist Studies Designated Emphasis program.
15% - Budget and Finance
Provides analysis for highly complex budgetary funding, financial and resource projects.
Manages Feminist Studies financial affairs and accounts with delegated authority. Ovesees the management of budgets, fiscal closing, purchasing, equipment inventory, accounting records, payroll expenditures, transfers of expenses, and gift funds. Establishes and/or maintains procedures in accordance with divisional, campus, university, state, and private funding requirements. Develops budgets and spending plans, analyzing and interpreting financial data to determine current and future budgetary needs, necessary adjustments, and fund controls. Advises department chair on options for short- and long-range contingency planning.
10% - Curriculum
Oversees the administration of the curriculum, including annual curriculum planning, administration, and execution. Oversees catalogue copy and course approvals. Oversees undergraduate student advising and counseling provided by other staff members.
10% - Staff Supervision
Typically supervises support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.).
Coordinates and participates in a variety of human resource activities including recruitment, employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll. Responsible for the management of, adherence to, and interpretation of policy, union contracts, and procedures for staff personnel functions for the department. Assures consistency in all personnel actions within the department by establishing and maintaining effective procedures and systems, and by providing advice and support for unit leadership. Identifies and develops effective resolutions to personnel problems.
5% - Other Duties.
Serves as primary liaison to Humanities Division, central administration, other campus units, and off-campus organizations. Collaborates with Graduate Division, Humanities Division, and other campus units (eg. International Student Services, Financial Aid, Registrar, etc.) to provide data and information as requested.
Coordinates and oversees the dissemination of department information for distribution across mediums, including digital and web-based applications. Communicates the vision and goals of the department both internally and externally. Oversees, develops, and updates outreach efforts for the department, special events, development campaigns, advising activites, and departmental publicity.
Bachelor's degree in related area and/or equivalent experience/training.
Advanced interpersonal skills including verbal communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Advanced written communication skills.
Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Ability to use discretion and maintain confidentiality.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.
Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Advanced knowledge of common University-specific computer application programs.
Special Conditions Selected candidate will be required to pass a pre-employment criminal history background check.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
Safety Statement All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
Copyright 2021 Jobelephant.com Inc. All rights reserved.