At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.
ThisSenior Program Coordinatorwill be responsible for:
Administrative, organizational, project management services for education programs
Management of teaching events. Contributes to planning, content, speaker and program ideas/changes. Oversees accreditation. Prepares publicity; schedules location/online access, secures supplies, equipment,etc. Prepares handouts and ensures proper running of AV or online platform. Coordinates schedule; organizes materials, registration, fees, evaluation. Attends events to oversee administrative management. Serves as contact for event facilitators, participants, and special requests.
Serving as program and website point-person
Proofreading and writing program materials. Ensures accuracy of communication. Receives and routes correspondence, composes responses on administrative matters.
Maintenance of individualized learning plans and data, program information, files
Record keeping systems, including highly sensitive data. Compiles/presents reports
Coordination of committees that support Department. Takes and compiles notes
Financial management of education program
Budget reports of department expenses, including annual budget, grant applications and other reports for administrative, financial, research purposes. Collects and compiles data from diverse sources, performs calculations, resolves discrepancies, prepares analyses.
Scheduling appointments and maintaining Chair's personal calendar. Reserves meeting locations/online access, prepares agenda and other materials. Prepares minutes as required.
Scheduling meetings for the Director of Professional Development in Education
Daily administrative operations of department. Coverage for administrative functions. Prepares, verifies and monitors payroll and related records. Prepares periodic reports and documents to comply with hospital, regulatory, and/or funding agency requirements. Monitors employee review dates and other personnel actions; initiates required documents. Routes and tracks required administrative forms.
Department supply inventory and computer equipment. Authorizes purchase of standard departmental supplies and equipment repair services. Recommends purchase of equipment and non-routine supplies. Serves as liaison to support service departments.
To qualify, you must have:
A Bachelor's degree in business or education, Master's degree preferred; 3+ years of relevant experience, preferably with prior program coordination and/or educational program experience
Highly-developed project management skills
Excellent communication skills
Ability to prioritize, trouble shoot, problem solve
Excellent Microsoft Office skills. Wordpress skills are desirable
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organization needs
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3142789
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.