Required Qualifications (as evidenced by an attached resume): Bachelor's Degree (foreign equivalent or higher). Five (5) years of progressively responsible, directly related experience in construction management, budgeting, project development, and/or a related field. Three (3) years of direct supervisory experience in minor rehabilitation and new construction, including project cost and schedule oversight. Knowledge of Building and Fire Codes. Project Management experience. Highly skilled in Microsoft Office Suite. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Preferred Qualifications (as evidenced by an attached resume): Master's Degree (foreign equivalent or higher). Professional license (PE, RA) or professional certification (PMP, PgMP, CAPM, CEM, CEO). Six (6) or more years of full-time experience in construction management or a related field. Experience with minor rehabilitation and new construction in a University, Healthcare, Hospital Construction, or similar setting. Knowledge of construction management software. OSHA certification.
Brief Description of Duties: The Project Manager will provide professional direction and oversight for all new construction, renovation activity and presidential initiatives occurring on campus. This includes responsibility for all duties necessary for project planning such as identifying required labor and labor hours, calculating cost estimates based on trade rates/hours, working with trades unions in workforce designations, managing and supervising assigned trades, contract labor and services for minor rehab and new construction services. Additionally, in order to minimize the disruption of campus services, an essential function of the Project Manager role will be to facilitate the coordination of new construction and/or renovations with campus administrators and stakeholders as well as physical plant staff.
The Project Manager will represent the University in the development, planning, and construction activity performed by contractors and in-house Stony Brook SFE employees. The incumbent is directly responsible for managing a fluctuating workforce to complete projects on time and within budget to meet the needs of the University. The successful candidate must be able to work independently and on multiple initiatives simultaneously. The Project Manager must have a well-established record of conducting impactful presentations to varying audiences and achievement in providing construction project management services to ensure cost effective project completion and continued high quality services.
Under the supervision of the Assistant Vice President, Campus Planning, Design, and Construction, the Project Manager will provide professional direction and oversight of the day-to-day operations for all new construction and renovation activities associated with the development of the assigned project. The Project Manager must be able to perform Project Management functions to ensure the successful completion of capital construction projects, including: Develop, gain necessary approval and control of project scope, project budget, schedule, contract documents and resource plan; quality and schedule parameters / risk management. Ensure timely project completion through project scheduling, monitoring critical path, expediting material deliveries, managing material and documents submittals/approvals in accordance with standards and policy. The Project Manager must be able to demonstrate the ability to prioritize multiple tasks and demands, as well as supervise a highly skilled team of trades, contract labor and services. Responsibilities further consist of managing various sizes and volumes of projects from pre-construction planning through build out and space occupancy phases including project closeout with financial reconciliation.
This individual will serve as the primary stakeholder for each assigned project and the single point of contact for coordinating design and construction responsibilities with third party consultants, contractors, vendors and government agencies. This individual will act as a liaison between internal cross-functional technical teams and the university leadership team. In addition to managing the day-to-day operations of the project, the Project Manager is primarily responsible for overseeing and maintaining project cost analysis, budget and construction schedules with forecasting and analysis of issues that may impact goals and objectives.
Duties: Project Management:
Manage multiple concurrent local construction projects which would include: supervising union trade personnel in all facets of project progression, state trade employees, contract labor, and outside vendors for work on rehabilitation, renovations, alterations, and new construction projects.
Develop estimates and track time and materials to ensure projects are accomplished within time constraints and performance goals.
Work in partnership with Design Consultants, Construction Managers, and the State University Construction Fund (SUCF) to ensure a successful project completion.
Provide technical assistance to campus design engineers and architectural/engineering consultants for hands-on project management in construction.
Order all construction materials and equipment necessary for all projects through the Procurement department on a project-by-project basis.
Ensure quality control by reviewing drawings and specifications ensuring work is proceeding according to contract.
Work with the design team to achieve timely completion of coordinated documents that meet the respective design milestone parameters for each stage of the design.
Review all phases of the Construction Documents (CDs) for completeness, compliance with design milestone requirements and constructability assumptions.
Establish project tracking logs - including those required for RFIs, CCDs, design clarifications, material submittals, change orders, Certificates of Insurance, etc. Ensure timely processing and response for all time sensitive project documentation.
Review monthly updates to ensure coherent sequencing and/or logic, and compliance with contractual milestone requirements. Where necessary, obtain recovery schedules - including sequence and/or logic modifications, to address areas of critical path impact. Proactively identify and mitigate areas of potential owner, CM, and/or subcontractor caused impact.
Manage the closeout of the Project - including final resolution of all punch list work, finalize outstanding contract change orders, obtain final lien releases, review O&M/warranty documentation with Operations and process disbursement of retained funds.
Construction & Budget Oversight:
Develop and coordinate construction project schedules, cost analysis, and project accounting in order to maintain project timetables for completion.
Review and comment on project budgeting, schedules, estimates, procurement of goods and services, change orders, identify project risks and resolutions.
Responsible for coordination of all major equipment associated with the project.
Provide documents and communicate details, technical project descriptions, and specifications and on-going technical directions to contract architects, engineers, and outside contractors and vendors.
Construct projects by means of specification, plans, scope of work, and cost estimates. This shall be conducted independently with little or no supervision. The incumbent shall inspect all construction plans and work from start to completion to verify conformance with New York State Uniform Fire Prevention and Building Code and Life Safety Codes. Responsible for coordinating start-up of all building equipment specific to the project, including manuals and warranties.
Control project schedule and budget.
Coordinate and provide direction for the accounting, cost, forecast and construction functions as they relate to the completion of the project.
Review and evaluate subcontractor and third-party construction cost estimates.
Evaluate and manage procurement of long lead items in accordance with the construction schedule.
Manage the selection and procurement of necessary third-party consultant services for surveying, special inspections, materials and soils testing, etc.
Monitor, and where necessary, assist in the coordination of on-site activity - including, but not limited to: demolition, utilities installation, general site work, temporary installations and power, vertical construction, exterior and interior renovations and finish work, telecom and/or data coordination, MEP and technology systems commissioning, OFCI installation, FF&E installation and punch list corrections.
Monitor to ensure the execution of the work is compliant with project quality standards, as well as regulatory and contract requirements.
Review change order requests for both entitlement and pricing. Assist in negotiating final CO amounts.
Evaluate and mitigate project and subcontractor risks. Ensure that all appropriate bonds/insurance and safety programs are in place and maintained.
Project Communication and Policy & Procedural Review:
Recommend new policies, procedures, and departmental goals.
Coordinate and schedule project milestones, such as utility shutdowns, workforce status, material job loading, and informing the campus community.
Meet with University Administrators, Provost, Vice Presidents, Department Heads, Architects, and Engineers to coordinate and ensure the work is completed according to the University's Policies and Procedures. Act as coordinator when required.
Communicate with University administration throughout planning and construction phases to provide information on project operations and progress and to receive input on the plans, schedules, interests, and concerns of the University regarding the project.
Provide accurate monthly reports that forecast through project completion. Identify any items that could be a potential problem.
Write monthly project reports for the Project including the following components: Executive Summary, Budget Status and/or Forecast, Opportunities and Risks Summary, Project Schedule Status, and Construction Progress Photos.
Administer the LEED program and the LEED certification for projects with LEED directives.
General Oversight & Administration:
Maintain all project documentation to monitor time, labor, extensions, project scope change orders, construction documents, as-built drawings, and project schedules.
Approve personnel time off requests and timesheet approvals for construction trades.
Maintain daily logs of all activities.
Construct and maintain a Budget Status Report and tracking the status of all contracts and POs from the original Development Budget to any subsequent budget update through closeout.
Monitor and update the Project FF&E budget. Coordinate procurement, consolidation, shipment, delivery and installation of Project FF&E.
Additional Duties & Responsibilities as Assigned:
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Official Job Title: Facilities Program Coordinator
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Campus Planning, Design, and Construction-Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.