1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
Preferred Education: Experience with expense reports, expense reimbursements, purchase requisitions and/or check requests. Knowledge of Yale University's chart of accounts. Experience using digital calendars in a professional context.
Preferred Education, Experience and Skills: Experience with expense reports, expense reimbursements, purchase requisitions and/or check requests. Knowledge of Yale University's chart of accounts. Experience using digital calendars in a professional context.
Required Skill/ability 5: Demonstrated ability to recognize and set urgent priorities. Take necessary steps to resolve expeditiously / efficiently, timely escalating as needed. Demonstrated commitment to a high level of customer service.
Posting Position Title: Administrative Assistant
Required Skill/ability 3: Proven strong organizational and multi-tasking skills. Demonstrated accuracy, attention to detail, initiative, follow-through on projects, and taking ownership for assigned functions.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Administrative Assistant
Required Skill/ability 1: Demonstrated strong written and verbal communication skills.
Required Skill/ability 4: Proven professionalism in dealing with sensitive and confidential matters. Ability to function effectively as a team member. Demonstrated reliability and punctuality.
Required Skill/ability 2: Well-developed computer skills, including a minimum of intermediate proficiency with Microsoft Office Word, Excel, and Outlook.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Internal Number: 65412BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.