The Viterbi School of Engineering seeks to hire multiple Associate Research Administrators to join departmental research administration teams.Â We encourage detail-oriented candidates with strong budget and project management skills â as well as impeccable interpersonal skills â to apply. While candidates with specific experience in research administration in the university setting are preferred, candidates with limited or no direct research administration experience may be considered.
The field of research administration encompasses everything and anything related to sponsored research. Our Research Administrators work in close partnership with Viterbi faculty, staff, and students to support all elements of Viterbiâs research mission. These positions are responsible for managing grant and contract-funded budgets and accounts; supporting faculty members in preparing grant proposals for submissions to sponsoring agencies (usually large government agencies); generating financial reports and forecasts for these sponsored projects; and supporting research operations by managing grant-funded purchases and supporting payroll operations for grant-funded researchers and staff.
The core job duties include:
Research Proposals/Grant Solicitation: Support assigned faculty with the submission of proposals to sponsoring agencies. Prepare budgets and gather data necessary to submit proposals in accordance with agency and university guidelines.
Account Management: Manage budgets and all account activity for sponsored projects. Manage expenses and procurements and reconcile account activity on a monthly basis.
Reporting: Reconcile and generate monthly financial reports. Provide faculty with account summaries and projection reports on regular (monthly) and as-needed basis. Conduct forecasts/projections to ensure that original scopes of work are satisfied for funded projects.Â Prepare financial and/or progress reports requested by agencies for award continuation and/or final reports.
Payroll: Support grant-funded payroll operations for research staff, faculty, research assistants, student workers, and visiting scholars in collaboration with the central Viterbi HR/Payroll team. Prepare and process hiring paperwork; assist with immigration visa processing when appropriate; certify faculty effort funded by grants.
Compliance: Support all elements of institutional compliance to ensure that all policies and procedures are followed across all areas of research administration.
Administration: Liaise with faculty, the Viterbi Research Administration department, and USCâs Department of Contracts and Grants to further all elements of research operations. Provide other administrative support as needed.
The USC Viterbi School is committed to increasing diversity of its staff and welcomes applications from women, African Americans, Hispanic Americans, Native Americans, veterans, and individuals with disabilities.
Required Applicant Documents: (1) Resume/CV AND (2) Cover Letter. Please upload your resume + cover letter as a single PDF document in your application.
Bachelorâs degree with three years of account and budget experience, including knowledge of government and fund accounting and knowledge of university financial systems.Â Combined experience/education may be a substitute for minimum education.
Strong computer skills using MS Office Suite, Excel, Word, and PowerPoint.Â Excellent communication skills, both written and verbal. Excellent project management skills. Ability to prioritize, organize, analyze and work independently in a fast paced work environment.
Minimum Education:Bachelor's degreeCombined experience/education as substitute for minimum educationMinimum Experience:3 yearsMinimum Field of Expertise:Basic knowledge of governmental regulations. Strong accounting skills. Competency inproject management. A Bachelorâs Degree with broad knowledge of relevant researchcomputer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS,Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be ableto utilize computer technology to access data, maintain records and generate reports.Proven oral and written communication skills to interact with other employees.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.