While Professor David Gergen stepped down as Director for the Center for Public Leadership (CPL) in recent years, he remains a professor of public service and maintain an active schedule at the school and in public life. He will continue to engage with CPL's mission and strategy in critical ways, such as fostering relationships with internal (CPL, HKS) and external (Harvard, donors, alumni) partners and creating new programming. Professor Gergen's executive assistant will provide a high level of administrative, strategic and logistical support to him. This individual will perform a wide variety of support activities including, but not limited to, managing his calendar, booking domestic and international travel, tracking numerous projects, managing correspondences, and interfacing with CPL and HKS staff on his behalf.
Serve as an ambassador for Professor Gergen to outside parties (e.g. strategic partners, donors, alumni) as well as staff and faculty at CPL and HKS
Manage a complex calendar that routinely involves challenging negotiations, many changing variables, multiple conversations, time timelines, and varying degrees of pressure to achieve objectives.
Serve as 'gatekeeper' for internal and external meeting requests, speaking engagements, media appearances, correspondences, phone requests, email, and snail mail
Manage face-to-face, phone, and written correspondence with VIPs, faculty, guests, colleagues, students, and donors with poise, tact, self-confidence, and good judgment.
Develop and maintain Professor Gergen's systems of organization, including files and databases, contact and mailing lists
Track, oversee, and reconcile Professor Gergen's financial expenses and reimbursements
Work closely and collaboratively with Professor Gergen's Research Assistant, as well as administrative staff at CPL on an as-needed basis
Serve as faculty assistant liaison to HKS by taking the logistical lead on course registration, research account management, scheduling student office hours, setting up course web pages, and other related duties.
Coordinate logistics and gather, assemble, and create briefing materials for internal (HKS and Harvard) and external (including Government, Board, donors, and alumni) meetings, speaking engagements, annual events, and media appearances.
Support possible new programming efforts by Professor Gergen, including the inception, development, creation, and execution of events.
Keep Professor Gergen updated on happenings around CPL, HKS, and Harvard writ large by reading University news and monitoring relevant or noteworthy events and visitors to campus
Cover the work of Professor Gergen's Research Assistant when he/she is away, which includes but is not limited to media appearances (multiple CNN television spots per week), speech prep, and course assistance.
Work over-time (evenings and weekends) as needed
This position is a fully-benefits eligible term appointment ending one year from date of hire with strong possibility of renewal.
We regret that the Harvard Kennedy School does not provide Visa Sponsorship. Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens. We continue to monitor the evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.
Harvard Kennedy School's Mission and Commitment to Diversity, Inclusion, and Belonging
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Salary Range: $57,809 - $91,990 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Harvard offers a generous benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of 2 years of professional experience in increasingly responsible administrative positions in academia, business, government or non-profit environment.
Prior experience with complex calendar management and travel arrangements.
Demonstrated experience with Microsoft Suite, Google Calendar, Gmail, and Dropbox.
Strong interpersonal, oral, and written communication skills
Excellent attention to detail and high standards for quality of work
Effective time and organizational management skills
Capacity to thrive and grow in an often-demanding environment
Experience with a diverse portfolio of professional commitments/demands
Tact, poise, mature judgment, diplomatic skills and discretion
Ability to anticipate challenges and come up with solutions, either in advance or in the moment
Self-motivation and ability to take initiative when appropriate, but also the confidence to know when consultation with Professor Gergen, Professor Gergen's Research Assistant, and other colleagues is necessary
An interest and awareness of local, national and world events, along with knowledge of the key players and leaders in these events
Enjoy working collaboratively with a dynamic team
Capacity to succeed in a high-paced, action-oriented environment
Bachelor's degree preferred
Experience with Apple software a plus
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53996BR
About Harvard University Kennedy School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.