The core mission of the Department of Psychological and Brain Sciences at Indiana University in Bloomington is to unlock the mysteries of the human brain and behavior, and to prepare students to apply that knowledge to improve the lives of people around the globe. We value diversity, equity, and inclusion as core strengths and essential elements of research, teaching, and service; and we are committed to broadening interactions among students, faculty, and staff that allow us to learn from our differences and to reexamine deeply held assumptions about ourselves and the world. As a part of the College of Arts and Sciences (The College), we are a highly multidisciplinary department, with faculty and students carrying out research ranging from molecular neuroscience to artificial intelligence. We currently have over 65 full-time faculty, more than 30 department-serving staff members, ~100 graduate students, ~1700 undergraduate majors, ~750 undergraduate minors, and offer nine different undergraduate credentials, including a BS / BA in Psychology, a BS in Neuroscience, a BS in Organizational and Business Psychology, and certificate in Clinical Science.
The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. [For full diversity statement, click here or visit our Diversity and Inclusion web page. ]
More information about the Department of Psychological and Brain Sciences at Indiana University may be found here.
This role serves as the Department of Psychological and Brain Sciences' Department Administrator and Executive Assistant to the Chairperson. This person manages the daily administrative activities of the Department of Psychological and Brain Sciences (PBS), one of the largest academic departments in the university. Day-to-day activities variously engage with about 65 faculty and 35 staff, 50 research labs garnering $8 million in external funding, 100 graduate student and 1900 undergraduates, three buildings, and projects involving other colleges and schools.
Accordingly, this role requires a deep understanding of the mission of the Department of Psychological and Brain Sciences, the Chairperson's goals, and an ability to implement the Chair's goals via: (1) day-to-day decision-making and administration of the department's activities and coordination of the chairperson's office and main office staff; (2) direct planning, scheduling, and management of recurring activities of the department (e.g., faculty hiring, reappointment activities, tenure and promotion, committee activities, alumni engagements, etc.), including monitoring policy compliance and policy development/revisions as necessary; and (3) ad hoc project conceptualization, development, implementation, management, and evaluation.
PBS is unique among large science departments in its structure that fosters remarkable collaboration, strong faculty engagement and governance, highly individualized graduate student training, and extraordinary breadth of intra- and inter-disciplinary work and expertise. This structure requires a highly skilled, organized, experienced, responsive, nimble, technically skilled, knowledgeable, and responsible department administrator unique among peer departments.
Bachelor's degree in a related field and two years of related experience.
Combinations of related education and experience may be considered.
Ability to lead and manage others. Proficient communication skills. Maintains a high degree of professionalism. Ability to drive multiple projects to successful completion. Demonstrated project management skills. Excellent organizational skills. Instills commitment to organizational goals. Ability to work within tight time frames and meet strict deadlines.
Two years of experience in an administrative role. Experience in an academic setting. Proven competency with office software including spreadsheet, database, and word processing applications. Proficient with Word, Excel, PowerPoint, Adobe Photoshop, EndNote, the internet and email, Kuali, SIS and HRMS. Ability be firm but diplomatic. Ability to exercise good judgment, be self-directed and maintain confidentiality. Ability to work with a diverse group of individuals. Ability to respond to last minute requests and be available some evenings. Prior knowledge of Indiana University policies and procedures.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.