The Business Officer (BO) administers and manages a broad range of business, human resources and financial affairs (budget) of the College of Liberal Arts & Sciences (CLAS) which is the largest college within the division of academic affairs. The CLAS operating budget is ~$64.5M including personnel and is more than double that of other colleges. CLAS is the academic home to 21 departments, 25 research centers and interdisciplinary programs. As a direct report to the Dean, the BO serves as a member of the Dean’s Office executive team. S/he is expected to have substantive knowledge of the academic goals of the college, division, and University in relationship to broader higher education trends and adeptly connect strategic, tactical and change management plans and initiatives for college budget and personnel resource planning.
The BO role requires awareness of and sensitivity to the diversity within the College in terms of its students, faculty and staff, department and college-wide organizational cultures, and expansive range of degree, research and engaged- community and engaged-scholarship programs. S/he works in close collaboration with college leadership, and is expected to be well-positioned to assess, organize, justify, submit, and represent its resource needs to a critical-path of division and campus leadership partners.
The BO adeptly facilitates an “all funds, all resources” management approach to ensure student and faculty success through the optimization of resources. S/he provides current- and multi-year reports and information insights to advise leaders on actionable options that ensure sustainable program and operations. The BO is the staff lead for the cyclical budget call process and a range of ad hoc budget and personnel appointment and compensation requests submitted to or through the division of academic affairs. The BO helps weigh the resource needs for capacity-building infusions with those that are refinements to existing commitments. S/he serves an essential advising, communication, and implementation role during periods involving broader environment disruptions or directional changes that impact the University, College, or, program. Solutions often require a mix of short- and long-term budget planning solutions with implications for permanent or temporary funding/budget.
The BO serves as the primary internal resource to interpret policies and procedures of the University and a host of authoritative entities — both internal and external —which direct or influence how campus and college leaders and teams navigate options, make decisions, and do business. S/he fields inquiries and researches solutions to complex challenges busy academic and staff leaders face. University compliance requirements and expectations align to a range of external sources that include the UNC System Office (SO), state and federal government offices, sponsored research and accreditation agencies, and corporate and individual donors. The BO oversees or coordinates activities associated with internal or external agency audits.
The BO must be a highly effective, engaging communicator with abilities to distill, translate and share a range of technically oriented, compliance-rich “need to know” information, mandates, policies and procedures. S/he serves as a liaison to department chairs and other administrative faculty and staff as fiduciary and hiring manager heads and a range of employee supervisors.
The BO further distributes notifications, announcements, status reports and lists, and information requests from campus partners. S/he serves as a liaison to department chairs and other administrative faculty and staff as fiduciary and hiring manager heads and a range of employee supervisors and program and operations managers and their teams.
Business officers in the colleges, as granted by the Provost, possess delegated review and signature authority as a proxy for the Dean(s) as granted by the Provost. The foundation for this span and level of authority is to support academic leaders, college-wide, enabling them to (re)focus on academic priorities in keeping with their shared fiduciary and compliance responsibilities. This responsibility is especially important given the campus model for budgeting, human resources and business administrative actions is highly distributed. The BO directly supervises professional level employees and possesses authority for the indirect supervision of others in departments. S/he provides support, training, and creates and revises college-specific procedural guidance for department business services coordinators and administrative assistants, among others, involved in business administration activities.
Minimum Experience / Education:
Required Minimum Qualifications:
Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Graduation from a four-year college or university with a degree in Business Administration, Public Administration or related business area and three years of administration management or business management experience; or an equivalent combination of training and experience
Preferred Education Skills and Experience:
Master's degree preferred or bachelor's degree with a minimum of two years of budget and funds management experience with various types of funds: general funds, institutional trust funds, receipt-based funds, and discretionary funds.
Experience relating to Human Resources policies, procedures and software.
Experience with strategic budget planning and budget presentation.
Experience managing personnel.
Higher education experience is preferred.
Experience with Banner Finance or related software and PeopleSoft or HR software.
Experience in audit, compliance, project management and risk management is preferred.
Excellent written and verbal communication skills.
Strong problem solving and analytical skills.
Excellent computer skills including proficiency with Banner, Visio, Microsoft Office and Google suite.
Proficiency in Excel required at the high intermediate level.
Good organizational skills. Ability to work under pressure of deadlines.
Use of independent judgement and self-directed organization/work prioritization.
UNC Charlotte is North Carolina's urban research institution. Our campus is located in the piedmont of North Carolina, just two hours from the mountains and three hours from the Atlantic Ocean. A large public university with a small college feel, more than 27,200 students consider UNC Charlotte’s 1,000-acre campus their home away from home.