Under the direction of the co-Directors of the Center on Poverty and Social Policy (CPSP) at the Columbia School of
Social Work, the Financial and Program Coordinator is responsible for administrative and financial management of
CPSP awards, including government, foundation, gift and institutional funds. The Financial and Program Coordinator
will work closely with Principal Investigators (PIs) and the Office of Sponsored Projects (OSP) to ensure compliance
with sponsor and University regulations and policies.
Work closely with PIs and staff to manage the post-award activities of a growing portfolio of sponsored projects
at CPSP, including the following responsibilities:
o Manage project finances by monitoring overall spending vs. budget as well as preparing, reviewing and
coordinating approvals for individual personnel and non-personnel charges for compliance and fund
availability. Work closely with PIs to ensure that spending is aligned with programmatic work. Anticipate
the impact of expenses on overall project budget and notify the co-Directors of any concerns. Review and
revise project budgets if necessary based on award notice and current programmatic plans. Prepare
supporting financial summaries and other information needed for quarterly meetings with each research
project. Investigate and resolve discrepancies with School and University offices.
o Prepare paperwork for financial transactions including consultant agreements and other purchase orders
(POs), invoices, check requests and Concur reimbursements, and submit complete approved packages to
OSP for final review and processing. Serve as a resource for CPSP staff on purchasing-related matters
including advising on best practices, school and university procedures and required paperwork.
o Work with PIs to manage salary coverage for Center staff, including faculty buyout allocations and
summer salary payments, in accordance with actual and/or anticipated effort, award requirements and
University policy. Submit appropriate paperwork to OSP to ensure personnel charges are applied to
sponsored projects in a timely manner. Work with Center directors and OSP to confirm fund availability
for grant-funded staff positions, including during the annual reappointment process for all grant-funded
o Manage and coordinate accounting of payments to research participants for primary data collection
studies that involve timely payment of participants. Lead monthly reconciliation of all bank charges
associated with CPSP grant accounts, in collaboration with project directors, data manager, and OSP staff.
o Provide project set-up documents to OSP to establish and modify project accounts in Columbia's financial
system for both new and continuing awards. Develop and maintain fiscal year budgets for projects in
collaboration with PIs and OSP staff.
o Assist with annual effort certification processes and compliance with conflict of interest requirements
and other compliance reporting mechanisms, such as human subjects protection requirements, as
o Coordinate with OSP to submit all financial reports to sponsors on time and in compliance with award
requirements. Coordinate with PIs to submit all narrative progress reports to sponsors on time and in
compliance with award requirements.
o Maintain electronic files for active awards.
Maintain current knowledge of University and sponsor policies and procedures related to sponsored project
Work closely with PIs and OSP staff to assist with development of pre-award budgets for new proposed
sponsored projects. Develop, review and assist with submission of grant proposals including budget creation
and other administrative aspects of the process, as assigned.
Perform other related duties as assigned.
Bachelor's degree, and 2-4 years' related experience.
Strong written and verbal communication skills
Excellent analytical and quantitative ability
Attention to detail
Ability to acquire and apply knowledge quickly
Ability to exercise sound judgment, prioritize workload and make informed, independent decisions
Skilled at building and maintaining relationships
Ability to exercise tact, discretion and judgement in sensitive and confidential matters
Ability to work well under pressure
Experience in grants management administration
Experience in a university, research or non-profit setting
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513788
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.