You bring your body, mind, heart and spirit to your work as an Administrative Assistant.
You know how to move fast. You know how to stay organized. You know how to have fun.
Youâ™re great at what you do, but you want to be part of something even greater. Because you believe that while individuals can be strong, the right team is invincible.
SCL Health Medical Group is part of SCL Health, a faith-based, nonprofit healthcare organization that focuses on person-centered care. With locations throughout Colorado, Montana and Wyoming, we offer a wide variety of primary and specialty care services.
Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental and vision coverage. But health is more than a well-working body: it encompasses body, mind and social well-being. To that end, weâ™ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling and paid time off. We also offer financial wellness tools and retirement planning.
Together weâ™ll align mission and careers, values and workplace. Weâ™ll encourage joy and take pride in our integrity.
Weâ™ll laugh at each otherâ™s jokes (even the bad ones). Weâ™ll hello and high five. Weâ™ll celebrate milestones and acknowledge the value of spirituality in healing.
Weâ™re proud of what we know, which includes how much there is to learn.
As an Administrative Assistant you need to know how to:
Be responsible for accurate scheduling and registration in Epic and or ECW. Schedule patients appropriately, to meet provider needs as directed by clinic supervisor. Cancel and reschedule appointments timely, help supervisor track no-shows and work to back fill daily schedule to ensure full clinic volumes.
Maintain quality Master Patient Index by verifying patientâ™s active in our systems, reducing duplicate MPIâ™s.
Assist supervisor with monthly audits when applicable.
Answer phone calls, process messages appropriately through QHN, Epic/ECW following office protocols in forwarding to the triage nurse.
Be responsible for the flow of patients into the clinic, including: preparation and mailing of new patient letters daily, processing of patients who present at the front desk, answering questions and obtaining appropriate paperwork.
Collect all co-payments as the patients check out, including processing credit card payments as needed. Reconcile encounter forms with patient lists. Prepare daily deposits after balancing cash drawer. Ensure all encounter forms and Medicare precepting sheets are properly filled out and signed. Ensure that all self-pay patients have financial qualification forms completed.
When patient presents at check out, process all medication reconciliation forms and referral forms. Reconcile referrals to ensure the patients attended their referral appointments.
Maintain clear documentation on accounts for needed follow up based on scheduling/registration procedure check-off process.
Notify Supervisor of any discrepancies in clinic procedure protocols.
Review work queues to ensure daily errors are resolved by the end of each work shift.
Maintain cohesive relationships with clinical departments, Physicians and Physician Office staff to ensure seamless work flow within the departments.
Remain flexible in scheduling to meet department and organizational needs to accommodate the registration/scheduling process.
Ensure MSP questionnaires are completed at each applicable registration in a timely and complete manner.
Complete assigned special projects, i.e.: processing paperwork for DME companies, QA, chart reviews, assembly of new charts, etc. as needed.
We hire people, not resumes. But we also expect excellence, which is why we require:
High School Diploma or equivalent, required
Medical Terminology education/knowledge, required
Strong communication and computer skills, required
Ability to withstand stress in a high-activity area, required
At least three to six (3-6) months of experience in a healthcare setting or related industry, preferred
Previous insurance knowledge, preferred
Your next move.
Now that you know more about being an Administrative Assistant on our team we hope youâ™ll join us. At SCL Health youâ™ll reaffirm every day how much you love this work, and why you were called to it in the first place.
Internal Number: 1167
About SCL Health
SCL Health is a faith-based, nonprofit healthcare organization dedicated to improving the health of the people and communities we serve, especially those who are poor and vulnerable. Founded by the Sisters of Charity of Leavenworth in 1864, our $2.8 billion health network provides comprehensive, coordinated care through eight hospitals, more than 150 physician clinics, and home health, hospice, mental health and safety-net services primarily in Colorado and Montana.