You bring your body, mind, heart and spirit to your work as an Executive Assistant.
Youâ™re equally comfortable with administrative / analytical functions and working closely with senior-level leadership.
Youâ™re great at what you do, but you want to be part of something even greater. Because you believe that while individuals can be strong, the right team is invincible.
Mount Saint Vincent is the Rocky Mountain regionâ™s premier provider of mental health treatment, foster care services, K-8 education, and trauma-informed training â” all focused on children and their families. We also operate a community early learning center that consistently earns a Colorado Shines four-star rating. Our innovative programs help children reach their full potential within their homes, schools and communities.
Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental and vision coverage. But health is more than a well-working body: it encompasses body, mind and social well-being. To that end, weâ™ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling and paid time off. We also offer financial wellness tools and retirement planning.
Together weâ™ll align mission and careers, values and workplace. Weâ™ll encourage joy and take pride in our integrity.
Weâ™ll laugh at each otherâ™s jokes (even the bad ones). Weâ™ll hello and high five. Weâ™ll celebrate milestones and acknowledge the value of spirituality in healing.
Weâ™re proud of what we know, which includes how much there is to learn.
As an Executive Assistant you need to know how to:
Promote mission, vision, and values of SCL Health, and abides by service behavior standards.
Performs other duties as assigned.
May be required to float to other departments (within scope of competency and qualifications) based on business need.
May be required to be placed on-call during a regularly scheduled shift.
Perform all responsibilities in a manner that is reflective of the mission and philosophy of Mount Saint Vincent
Is sensitive to the cultural differences among the children, families and staff and responds appropriately and sensitivity to those differences.
Conserve directorâ™s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain directorâ™s appointment schedule, including day-to-day and long-term management of meetings, projects, and priorities. Set up teleconferences and make travel arrangements.
Represent the director by attending meetings in the directorâ™s absence; speaking for the director.
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to all participants.
Ensure director is prepared for upcoming appointments by gathering materials necessary for each meeting.
Handle phone, email and postal mail inquiries and respond appropriately.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintain client confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Record and transcribe minutes of meetings. Prepares and distributes minutes.
Reconcile directorâ™s credit card statements
Develop and sustain a level of professionalism among staff and clients.
Ensure operation of badge system, card reader equipment, postage meter and laminating machine, order maintenance when necessary. Troubleshoot malfunction of these systems and/or hardware.
Oversee training of staff to provide ad hoc coverage for front desk.
Train new front desk employees on office equipment and front desk expectations and responsibilities.
Supervise the front desk personnel and manage work flow.
Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
Assist director with communications to and for Executive Board of Directors.
Oversee logistics and coordination of quarterly Board of Directors Meetings.
Point of contact regarding securing conference rooms and miscellaneous items for outside organizations who wish to use our facilities.
We hire people, not resumes. But we also expect excellence, which is why we require:
Associates degree (A.A.) or equivalent from two (2) year college or technical school and two (2) years of related administrative experience or equivalent combination of education and experience, required.
Minimum of two (2) years of related administrative experience or equivalent combination of education and experience, required.
Your next move.
Now that you know more about being an Administrative Assistant Âon our team we hope youâ™ll join us. At SCL Health youâ™ll reaffirm every day how much you love this work, and why you were called to it in the first place.
Internal Number: 208
About SCL Health
SCL Health is a faith-based, nonprofit healthcare organization dedicated to improving the health of the people and communities we serve, especially those who are poor and vulnerable. Founded by the Sisters of Charity of Leavenworth in 1864, our $2.8 billion health network provides comprehensive, coordinated care through eight hospitals, more than 150 physician clinics, and home health, hospice, mental health and safety-net services primarily in Colorado and Montana.