Program Coordinator, Stewardship

Under the supervision of the Senior Director of Stewardship, contribute to the activities of the Development and Alumni Relations (DAR) Stewardship team to support the objectives of the Office of Stewardship, DAR and Van derbilt University. The Program Coordinator will provide support to all functions of the team, with a particular focus on supporting the stewardship of endowed and non-endowed funds, scholarships, chairs and miscellaneous funds.

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs

Duties and Responsibilities

• Stewardship reporting
  • Assist the Office of Stewardship with annual stewardship reporting of endowed and non-endowed funds, including impact reporting, fall financials and other newly established stewardship projects.
  • Work as part of stewardship team to ensure timely and accurate reporting of endowed and non-endowed funds and research of such funds.
  • Partner with reporting project managers to assist with activities such as proofing and editing, compilation of mailings and data entry.
  • Provide regular reports to Senior Director regarding progress of stewardship reporting.
• Research and miscellaneous project support
  • Support ad hoc stewardship requests, research and compile endowed fund information for special projects or requests from DAR colleagues, including department leadership.
  • Support planned giving stewardship by proofing various documents and assisting with mailings.
  • Serve as a gift agreement reviewer and assist with drafting of gift agreements as needed.
• Assist with various stewardship activities, including data entry, spreadsheet maintenance and occasional event assistance.
• Proofread and edit stewardship acknowledgment letters.
• Work collaboratively with the Stewardship team to ensure project deadlines are met and executed with accuracy, quality and integrity. Duties will include, but are not limited to:
  • Continuously compile, review and analyze project outcomes against established goals, objectives and timelines.
  • Recommend process improvement for program and services.
  • Use appropriate resources to effectively and efficiently resolve problems.
• Actively maintain and update information and databases to ensure accurate and ongoing records for key constituencies and donor populations.
• Carry out research to ensure that donor intent is being realized and records are complete.
• Proofread and edit stewardship letters and additional stewardship reports.
• Uphold departmental and institutional policies regarding confidential information with particular care in handling sensitive donor and student information.
• Provide Senior Director with bi-weekly reporting of activities and performance towards goals and objectives.
• Work cooperatively with Development and Alumni Relations colleagues and maintain strong and effective working relationships with other university offices.
• Travel as required.
• Perform other duties and responsibilities as assigned.
• Periodic evening and weekend work may be required.
• Other duties as assigned

Qualifications

• Bachelor's degree, or the equivalent, is necessary.
• One year of relevant experience is required.
• Preference will be given to candidates with experience in stewardship, donor relations, or development research.
• Proficiency in Microsoft Word and Excel required; Knowledge of software programs applicable to development is desirable.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.