Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher). Two (2) years of full-time grant and/or administrative support experience.
Preferred Qualifications: Additional years (3+) of grant administration support experience. Knowledge of electronic Research Administration software i.e. Huron Click, InfoEd and/or sponsor submission portals such as: NIH ASSIST, Grants.gov or Proposal Central. Project management experience. Customer service experience.
Brief Description of Duties: Under the general direction of the Associate Dean for Scientific Operations, Research Facilities and the Manager of Clinical Award Administration, provide administrative support in managing submission of proposals for the Health Science Schools including; The School of Dental Medicine, The School of Nursing, The School of Social Welfare and the School of Health Technology and Management; with latitude for the exercising of independent judgment. Train new faculty on Renaissance School of Medicine procedures and practices regarding sponsored award management. Provide backup/vacation support for the Office of Scientific Affairs Outreach office and others in the Office of Clinical Awards Administration. Work with the Offices of the Vice President of Research: Office of Proposal Development, Office of Sponsored Programs, Office of Grant Management, and Office of Research Compliance, on behalf of the PIs to make sure all proposals are submitted within the deadline set by the University. Interface with Department Administrations on an as needed basis.
The incumbent will be capable of serving in this visible and deadline driven position. They should be able to work independently, efficiently and effectively utilizing problem solving skills and should be a rigorous planner and strong influence and provide direction within a team setting. The incumbent must have excellent communications skills, and be able to perform technical writing as required for the position. It is necessary that the successful incumbent have strong organizational skills and can manage time efficiently so that they remain ahead of the work.
The Project Staff Assistant will have the ability to coordinate multiple projects simultaneously with common deadlines. This will require excellent organizational and time management skills. Excellent oral and written communication skills are necessary as well. Customer service orientation is implicit for the candidate to be successful in this position.
Assist in the preparation and submission of new applications; including budget justification, budget preparation, and application formatting. Prepare annual progress reports for funded projects.
Serve as primary back-up coverage for the Grants Analyst during heavy deadlines. This entails having a strong understanding of Renaissance School of Medicine policies regarding cost-shared effort, core facilities and equipment and compliance review.
Pre-award grants activities - Assist faculty in identifying foundation, state, and federal grant award opportunities.
Assist in the development of budgets for new projects, including future staffing needs, capital purchases, etc. Make sure that faculty researchers are up to date on sponsor/funding agency and university policies.
Maintain database of grants submitted and sponsor outcomes
Attend Department Research meetings.
Other duties as assigned.
Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Resume/CV and cover letter should be included with the online application.
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Official Job Title: Project Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: SOM Office of Scientific Affairs-The Research Foundation for The State University of New York at Stony Brook
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.