1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelors. Familiar w/Canvas, Slate, Qualtrics, Salesforce & CampusGroup. Experience customer management systems & Yale systems (Banner, Brio, EMS), learning management systems. Working knowledge Yale policies & procedures; experience in event support. Global orientation; experience working across countries and regions & fluency in more than one language.
Preferred Education, Experience and Skills: Bachelors. Familiar w/Canvas, Slate, Qualtrics, Salesforce & CampusGroup. Experience customer management systems & Yale systems (Banner, Brio, EMS), learning management systems. Working knowledge Yale policies & procedures; experience in event support. Global orientation; experience working across countries and regions & fluency in more than one language.
Required Skill/ability 5: Ability to proactively respond in a consistent and timely manner, setting and maintaining a standard of professionalism and accuracy in dealings with all customer groups.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Excellent proven customer service and interactive skills, including the ability to relate effectively with a wide range of individuals. Ability to represent the program directors, Yale School of Management, and the university in a professional manner.
Work Week: Flexible or Non-Standard (for anything other than Standard)
University Job Title: Program Coordinator, MBA for Executives
Required Skill/ability 1: Excellent computer skills including intermediate to advanced skill level with Windows and Microsoft products: Word, Excel, Outlook, and PowerPoint or equivalent.
Required Skill/ability 4:
Excellent proven oral and written communication skills are required, including the ability to impart and disseminate information clearly and concisely. Writing sample required at interview. A cover letter is required with application.
Required Skill/ability 2: Proficiency with web-based applications and digital media/social media applications (Linkedin, Twitter, Facebook). Excellent organizational skills, with emphasis on attention to detail and accuracy. Ability to work Saturdays of class weekends, occasional Thursday and Friday evenings, and two weeks in July during Orientation and Residency.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 64487BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.