Reporting to the Associate Director of the Institute for Research and Education to Advance Community Health (IREACH), the primary responsibility of the Personnel Coordinator is to manage and coordinate administration of personnel functions for all of IREACH's faculty, staff and temporary hourly employees independently or in collaboration with the Elson S. Floyd College of Medicine. Duties include recruitment, appointments, letters, positions, searches, reviews and evaluations, advising employees and managers regarding recruitment processes, employee recognition, and problem-solving.
Recruitment and Hiring - 60%
Manage the end-to-end recruitment and new hire processes for IREACH.
Work with Associate Director, IREACH leadership, and HRS to assess and develop staff and position hiring plans.
Process all related recruitment and new hire in Workday.
Reviews applicants, schedule interviews and conducts or participates in interviews, as requested.
Collaborates with IREACH leadership, the Associate Director, Hiring Managers, and Human Resource Services (HRS) to identify staffing needs and write, clear, concise position descriptions, competencies, and performance metrics. Manages recruitment of candidates in collaboration with search committees.
Submit position descriptions in the Online Position Description and Recruitment System.
Possesses and maintains current knowledge of Washington State University human resource policies and procedures and local, state, and federal employment laws and regulations governing recruiting and hiring.
Provides regular updates to the Associate Director regarding the status of recruitments.
Collaborates with Elson S. Floyd College of Medicine Personnel and HRS on recruitment and new hire process.
Creates and facilitates recruitment advertising strategies.
Responsible to enter all new hire processes within Workday and Campus Community.
Maintains exceptional professionalism and demonstrates clear communication verbally, in writing, and in presentations. Must be very detail-oriented and brings a high level of sensitivity to personnel issues, which requires flexibility, respect, ethics, supportiveness, and discretion.
Employee Life Cycle Management - 25%
Tracks and updates all faculty and staff appointment renewals in Workday. Coordinates staff reclassification and compensation request changes.
Coordinates onboarding of new employee hires, requiring specialized knowledge of Washington State University and state policies for employees.
Collaborates with IREACH leadership and Hiring Managers to create materials, training schedules that create a uniform and impactful onboarding experience for new hires.
Coordinates and conducts off-boarding processes for all departing employees.
Manages and tracks annual staff performance reviews.
Collects and maintains accurate personnel records in accordance with WSU HRS and records retention policy.
Coordinates under the direction of Associate director costing allocations and costing allocation updates with fiscal team. Supports Associate Director in updates to IREACH FTE toolkit.
Identifies, develops, and supports programs that support employee recognition and staff appreciation.
Special Projects and Process Improvements - 10%
Assists the Associate Director in developing and maintaining internal best practice guides for departmental human resource processes.
Actively identifies process improvement opportunities, propose changes, and implement any subsequent actions.
Assists IREACH leaders, Associate Director, or Hiring Manager in identifying and developing professional and workforce development training opportunities and methods to retain employees. Collaborates with HRS to identify existing and required training materials to provide development opportunities to faculty and staff.
Participates as a member of the IREACH diversity, equity and Inclusion committee and supports coordination of committee's diversity and inclusion initiatives and activities related to employee and organizational development.
Other - 5%
Other duties as assigned.
Required Qualifications: A Bachelor's degree OR equivalent education/experience.
Bachelor's degree in Human Resources, Business Administration, Public Administration, other related discipline, or equivalent education/experience.
Possess exceptional interpersonal skills and in delivering professional customer service to all faculty, staff, applicants, and external partners.
Ability to work within a complex environment and leverage resources to meet the needs of IREACH faculty and staff.
Possess clear written and verbal communication and strong presentation skills to both small and large audiences.
Exceptional detail orientation, organizational, and project management skills.
Ability to work independently through demonstrated reliability, productivity, and innovative thinking.
Ability to work within a diverse team environment.
Ability to maintain strict confidentiality and handle sensitive information appropriately.
Experience with recommending and executing process improvements that lead to measurable results.
Proficiency with MS Office applications and related technology commensurate with responsibilities.
Current driver's license, or the ability to obtain one, by date of hire.
Experience coordinating personnel activities in a university, government, or research setting.
Department Name: Institute for Research and Education to Advance Community Health (IREACH) City, State, Zip: Seattle, WA 98101 Department Link: IREACH FTE: 70%
Position Term in months: 12 Position Type: Permanent Screening Begin Date: First screening for applicants will be April 13, 2021. Position is open until filled. Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application. Required Documents: Resume and Cover Letter
Time Type: Part time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus.
U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with i...ts Community Engagement Classification.
WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.