Department: QSIB - Querrey Simpson Inst B Salary/Grade: EXS/8
Provides administrative leadership by incorporating a significant amount of experience in support of the Querrey Simpson Institute for Bioelectronics’ (QSIB’s) research programs and mission. Using extensive research administration experience, coordinates all aspects of multiple grant &/or contract pre- & post-award activities across the Office for Research, McCormick School of Engineering, and the Feinberg School of Medicine. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems. Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.
Typically administers multiple research projects such as:
Complex multi-PI or multi-unit proposals, grants &/or contracts
Research portfolio for a more complex small to mid-sized unit
DOD and industry awards
Proposals with cost sharing
Non-funded negotiations such as NDAs, user agreements
Manages pre-award administration of grants and &/or contracts.
Coordinates proposal submission.
Coordinates budget and justification preparation.
Completes sponsor and university proposal forms.
Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
Creatively and proactively evaluates and resolves problems and makes decisions.
Coordinates post-award activities.
Monitors execution of all financial transactions in research portfolio.
Forecasts & provides information for reports on financial status of projects.
Manages day-to-day financial functions.
Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
Completes expenditure reviews.
Reconciles monthly payroll entries.
Verifies & processes cost share entries.
Manages the PI’s effort commitments and deployments
Proposes resolutions to overdrafts.
Prepares interim & final financial reports.
Facilitates account close out activities.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Oversees PI’s entire sponsored project portfolio.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Manages & integrates all departmental staff efforts for grant &/or contract administration.
Provides research administration training.
Mentors other administrative staff in research administration.
Serves as the primary resource for research administration guidance.
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Reviews for sponsored research COI concerns
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
A minimum of 5 years’ experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrated problem solving and critical thinking skills
Excellent written communication skills
Intermediate to advanced software proficiency, including Excel
Intermediate to advanced understanding of budgeting, accounting, and reporting
Demonstrated ability to prioritize, troubleshoot, multi-task, and meet deadlines
Detail-oriented self-starter who is also pro-active, diplomatic in approach, and manages stress
Provide leadership by cooperatively anticipating, coordinating, strategizing
Master’s Degree in finance, accounting, business, or a related field
3 years of research administration experience
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40411
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.