This is a temporary, posted, full-time (40 hours per week) position and is expected to last up to 12 months with the possibility of extension based on satisfactory performance, availability of work, and departmental/collegiate funding.
Job Description: The Clinical Neurosciences Center is seeking a Grants/Contracts Professional 3 to manage an independent workload of grant proposal submissions, assist in creating tools and improving processes, and manage electronic files, data and forms as well as other pre- and post-award functions as assigned. The Grants/Contracts P3 will be a lead of pre award in the Center and will work to support the departments of Neurosurgery, Neurology, Psychiatry and Rehabilitation Medicine as well as with assigned faculty and their personnel to initiate and facilitate proposal and grant activities. S/he will offer guidance and training on the preparation and submission of proposals for external and internal funding as well as budgeting, compliance, electronic data and file management, and reporting.
Proposal Preparation and Award Management 80% • Manage, for an assigned group of investigators including faculty, post-docs, graduate RAs and other trainees, the proposal preparation and submission process from initial development through point of award including obtaining sponsor’s request for proposals, understanding eligibility, understanding budget limitations, identifying solutions to sponsor’s restrictions, preparing budget and administrative portions of the proposal, obtaining subaward documentation, finalizing all parts of the proposal, preparing proposal routing forms (PRFs), liaising with departmental and collegiate administration and SPA throughout the submission process, and communication with the sponsor. • Prepare complex proposals for new and renewal federal training grants; career development awards, program project and center-type grants as well as for very unique funding opportunities. • Understand and communicate sponsor and University restrictions regarding PI/staff eligibility, cost sharing, F&A sharing, sponsor restrictions, and award terms, and monitor research compliance requirements. • Develop budgets for sponsored projects in collaboration with the principal investigator(s), the unit administrator, and accounting personnel, ensuring proposals contain appropriate effort and other resources. • Obtain and complete sponsor budget and other forms for all new/renewal proposals. • Process and monitor xTrain appointments/terminations for NIH training grants, fellowships, and institutional Career development awards under the direction of RSS staff. • Assist with new departmental research initiatives, as they are developed.
Compliance and Administration 20%
• Pre- and post-award compliance monitoring (FCOI, RCR, Sponsors’ public access policies, other support documentation, use of human subjects or vertebrate animals, etc.). • Keep accounting personnel informed about issues relevant to proposals and awards, and propose system changes to resolve recurring problems. • Ensure compliance with University research policies and procedures in all tasks. • Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities. • Manage and process the PMC/NIHMS/MyNCBI accounts and submissions for faculty. • Enter data to departmental proposals and awards database; run reports and queries as needed. • Participate in finance team and other planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc. • Review and provide suggestions for process improvement.
The Grant/Contract Professional 3 will join the Clinical Neurosciences Center in assisting principal investigators engaged in translational, clinical and basic research. The person in this position will be primarily responsible for pre- and non-accounting post-award coordination and project management of federal, foundation and industry sponsored grants and contracts for the Departments of Neurology, Neurosurgery, Psychiatry and Rehabilitation Medicine.
All required qualifications must be documented on application materials.
Required qualifications: • Bachelor’s degree and four years of professional experience performing administrative, budgetary, or grant duties within an academic environment OR a combination of related education and work experience to equal eight years. • Effective team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration). • Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines. • Experience and expertise in technology and software as related to the needs of the position including Microsoft Office. • Demonstrated effective problem identification and problem solving skills. • Demonstrated willingness to learn and grow professionally. • Capable of accepting responsibility with a high level of independent initiative, proactivity and creativity. • Demonstrated ability to take direction and correction to improve skills and productivity. • Strong mathematical skills. • Demonstrated ability to work independently with a high level of accountability, follow-through and internal drive
Preferred qualifications: • Experience working in a higher education institution. • Current or past sponsored projects-related work in a higher education setting. • Decisive self-started and effective team member. • Demonstrated ability to work effectively with complex and sensitive issues. • Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management (e.g., UMN’s EGMS), sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot).
Internal Number: 339901
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.