Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 04-07-2021
Dept Marketing Statement Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.
Under the general supervision of the Research Administration Manager, the incumbent is responsible for the budgetary and financial management and administration of extramural contracts, grants, and gifts from a wide variety of funding sources and all university generated research funds and cost share commitments for the Baskin School of Engineering (BSOE). Working as part of a research administration team, the Research Analyst proactively manages a portion of the BSOE's approximately 600 research awards from over 120 unique agencies for an estimated 100 Principal Investigators totaling approximately 34 million dollars annually.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $65,000 - $79,000/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz main campus
Union Representation: None
Job Duties 70% - Fiscal Administration of Research Funds
Prepare periodic financial reports using established reporting templates, the UCSC Financial Information system, and data warehouse to provide Principal Investigators (PI's) with the financial status of their awards and insure that financial records are accurate and complete. Review the reports for budgetary compliance, effective spending and provide recommendations and possible resolutions to potential budgetary problems.
Analyze data and develop financial projections to assist PIs in meeting the goals of their projects within the awarded period.
Provide payroll information for appropriate distribution of salary in the payroll system and obtain confirmation of effort on awards. Oversee payroll transactions and process transfers as necessary for Academic and staff appointments.
Review award documentation for terms and conditions, identify any specific restrictions and advise PI in determining proper use of funds according to agency guidelines and UC policy.
Maintain BSOE database for Faculty Awards in order to provide the division with accurate data for reporting to the campus as well as annual external surveys.
Alert PIs of the need for re-budgeting, extension of end date, and firm commitments to meet changing requirements of the project.
Assist in the completion and submission of internal forms in collaboration with the Office of Sponsored Projects.
Identify and correct transactional discrepancies in collaboration with Extramural Funds Accounting. Prepare final reports for Extramural Funds Accounting (EMF) including final equipment inventories and cost sharing reports.
Utilize the University's financial system to track and document cost share and obtain required certification.
At the end of each fiscal year, review all research accounts and direct appropriate transfers to ensure that funds are carried forward correctly and cleanly, and that any funds that are not to be carried forward are expended or returned.
15% - General Research Administration
Proactively manage a proportional share of the BSOE research awards. Develop an understanding of the financial/budgetary nuances associated with each funding mechanism.
Interpret and provide consultation and expertise for PIs on matters concerning university, division, federal, state, and private agencies' policies, procedures, guidelines, terms, conditions, allowability, and allocability of budget and expenditures.
Research and resolve unclear areas of the policy and disseminates information to the appropriate faculty and staff.
Review changes and updates in policy for applicability to current contract and grant awards.
Analyze and apply agency guidelines and University policy when approving expenditures, including direct pays, purchase orders, and travel reimbursements. Control, through approval, expenditures on restricted funds and provides direction to PIs and research groups.
Ensure that all budgetary and expense transactions meet audit requirements and maintain appropriate documentation.
Meet regularly with the Research Administration Manager and other members of the Research Administration team to discuss current issues in research administration. Review internal business processes, revise or develop new processes as appropriate, and maintain knowledge of workloads in order to provide backup for other team members as needed.
10% - Divisional Liaison for Research Administration
Coordinate the administration of contracts and grants with PI and various campus offices such as the Office of Sponsored Projects, Extramural Funds Accounting, Financial Accounting, Material Control, BSOE Academic Departments, the Graduate Division, and the Office of Research Compliance.
Monitor indirect costs, initiates adjustments and advises PIs as to how this will affect the direct cost balance.
Participate in regular meetings with Office of Sponsored Projects Manager, Extramural Funds Accounting Manager, and peers from other Divisions to discuss the application and interpretation of policies regarding contracts and grants and to improve processes.
5% - Special Projects
When requested, collect data and information and provide it to the BSOE Research Administration Manager, the Director of Planning and Resource Management, Assistant Dean, or Dean, as needed for various Division and campus-wide reports or comparisons.
Serve as Divisional representative on campus committees as required.
Actively cultivate and maintain skills in contracts and grants accounting and financial management.
Participate in campus, university-wide, regional, and national training opportunities, seminars, and conferences as appropriate.
Bachelor's degree in related area and / or equivalent experience / training.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions.
Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Excellent customer service skills.
Ability to maintain independent judgment.
Strong organizational skills.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Ability to exercise sound judgment and discretion when dealing with confidential information.
Experience working effectively as part of a professional team.
Excellent interpersonal and communication skills including the ability to interact effectively with university faculty, government agencies, staff, and research support personnel.
Demonstrated ability to analyze problems and situations in a multi-faceted way and develop and
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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