Founded in 1914, Professional Children’s School (PCS) - a vibrant and dynamic independent school - provides a rigorous academic program with flexibility and support for remarkable students in grades 6-12. Our diverse students, from multiple states and numerous countries, pursue their academic studies at PCS in addition to their external pre-professional or professional training and work obligations in the performing arts (including dance, music, and acting), the fine arts, competitive athletics, various business pursuits, and other unique foci.
Many of the School’s alumni have gone on to successful careers as doctors, lawyers, entrepreneurs, physical therapists, teachers, writers, and producers. Additionally, many PCS alumni have attained near-legendary status as performing artists, musicians, entertainers, and athletes.
This is an exciting opportunity for a talented professional who is passionate about education, the arts, and fundraising and is eager to make a difference. Working with the Director of Institutional Advancement, the Assistant Director is closely involved in the daily work of the Office of Institutional Advancement.
Collaboratively working alongside the Director as a team, the Assistant Director will focus on the following areas.
ADVANCEMENT SERVICES AND DATABASE MANAGEMENT
The Assistant Director generally serves as the first point of contact for Advancement-related inquiries and correspondence and responds to donor requests, properly processes gifts and enters donor information, writes and sends acknowledgment letters with a high rate of accuracy and speed and updates and maintains donor records, administers the donor database, and assists with grant writing. The Assistant Director sends periodic pledge reminders and annual giving statements as needed. The Assistant Director assists the Director with the creation of reports for the Board of Trustees and the Institutional Advancement Committee.
The Assistant Director assists with research of individual and institutional funders and grant writing.
The Assistant Director assists with the School’s annual giving efforts, including copywriting and layout for print and digital solicitations. The Assistant Director will also carry a portfolio of donors and assists with donor cultivation, solicitations, and stewardship.
The Assistant Director assists with implementing a robust stewardship plan including producing and sending impact reports to donors that demonstrate how donors’ gifts are impacting the School.
MARKETING AND SOCIAL MEDIA
The Assistant Director is responsible for writing and laying out the Office of IA’s digital publications, including the department’s newsletter for donors and friends, the alumni newsletter, the annual report, and impact reports. Additionally, the Assistant Director is responsible for maintaining the School’s social media accounts that pertain to advancement and alumni relations.
SPECIAL EVENTS COORDINATION
The Assistant Director assists with the planning, execution, and coordination of special events including the School’s Spring Gala, alumni events, cocktail receptions, etc. The Assistant Director coordinates all rehearsals and production details for the annual Spring Gala.
Working with the Director and the Alumni Liaison, the Assistant Director assists with all alumni-related activities, including reunion events, the publication of the alumni newsletter, and the work of the Alumni Association Council.
INSTITUTIONAL ADVANCEMENT COMMITTEE
The Assistant Director helps to prepare for IA Committee meetings, takes minutes at all meetings and assists the Director with follow up of action items after the meeting.
The Assistant Director completes other duties as assigned.
PCS is committed to a diverse, welcoming, affirming community for both our students and for our faculty and our professional staff; we are committed to such principles in our hiring and our employment practices.
It is the policy of Professional Children’s School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion or religious practices, gender, national origin, age, physical or mental disability, creed, alienage or citizenship status, marital status, sexual orientation, prior arrest or conviction record, genetic predisposition, group identity, familial status, status as a victim of sexual abuse, stalking, or domestic violence, or any other characteristic protected by federal, state, or local laws.
PCS offers a very competitive benefits package including paid vacation, personal days, sick leave, medical and dental insurance, retirement plan, etc. Salary commensurate with experience. Start date is June 1, 2021.
The following skills are required:
4-year degree (and/or equivalent experience)
3 or more years of experience working in an advancement/development office (experience in an independent school with annual giving and alumni relations is a plus)
Experience interfacing with donors (and with trustees is a plus)
knowledge of (and preferably experience in) the arts and entertainment world, especially the players and institutions around the NYC-metro area, as well as an ability to work with high-profile students and alumni
excellent written and verbal communication skills
proficiency in Microsoft Office (Google Docs and Sheets, basic graphic design, social media management, knowledge of ticketing and sales platforms, basic HTML, and basic desktop publishing experience, a plus)
good organizational skills and strong attention to detail
experience using a donor database, including generating a variety of reports
Additionally, the qualities are expected for this position.
good sense of humor
positive (“can-do”) attitude
strong interpersonal skills
good team player
ability to think proactively and independently
patience and diplomacy
ability to maintain confidentiality
flexibility and willingness to positively accept feedback and direction
Occasional evening and weekend work is required.
About Professional Children's School
Professional Children’s School, founded in 1914, provides a rigorous college-preparatory program with flexibility and adaptability for professional and pre-professional students. We serve Middle and Upper School students who come from multiple states and numerous countries, and whose interests include dance, music, acting, modeling, athletics, art, and entrepreneurship. Our students are serious about their academic studies while they pursue their professions outside of school. PCS is a “bring your own device” school and we utilize technology, including a learning management system, to support our students, particularly when their professions make it impossible to attend class. During the coronavirus pandemic during the past year, we began with a robust online program but have now pivoted to a hybrid program, allowing students to attend school and class in person or to remain online at the discretion of their parents and in line with the guidelines established by the Centers for Disease Control and the New York City Department of Health.