Reporting directly to the Chief Financial Officer, the Director of Human Resources provides consistent and effective administration of all human resources functions including general operations, recruitment and training, compensation and evaluation, benefits administration, compliance, employee relations and other risk management responsibilities so that the school can fulfill its mission, actualize the Portrait of a Graduate, and uphold its commitment to DEIJ and values identified in the Buckley Commitment. This individual supervises the HR/Payroll Manager.
Essential Job Functions:
Manage day-to-day operations of the human resources functions to ensure compliance with federal, state, and local laws, and Buckley policies.
Develop and communicate policies and procedures that support compliance and all HR related functions.
Be readily available to listen and provide counsel for employee questions and concerns.
Maintain personnel files for regular employees, coaches, and temps in compliance with applicable legal requirements.
Maintain appropriate records of benefit plan participation, personnel transactions such as new hires, coaches, promotions, transfers, performance reviews, terminations and employee statistics.
Prepare and conduct employee onboarding and separation processes.
Supervise the Human Resources Manager.
Review payroll prior to transmission.
Point of contact for the Union representative.
Performance Management and Employee Relations
Provide leadership in developing a mission-oriented culture that emphasizes integrity, quality, continuous improvement, and high performance.
Provide on-going coaching and feedback for supervisors.
Ensure legal and effective performance write-ups, including, when necessary, termination processes.
Deliver regular performance management and legal compliance training for supervisors.
Lead strategic plan initiatives around goal attainment, annual performance evaluation processes, year-round performance management systems, and differentiation of performance evaluation processes for leadership, faculty, admin faculty, and staff.
Collaborate with the leadership team to create successions strategies and plans.
Build the annual budget with reference to multiple factors and variables. Continue to update it throughout the year projecting a new periodic forecast.
Conduct surveys and make recommendations to maintain a competitive compensation package.
Participate in Union negotiations with leadership.
Lead the annual budget process for compensation with CFO.
Prepare annual employee contracts and compensation letters.
Ensure accurate and timely payroll.
Ensure compliance with all applicable laws and regulations, including coordination of Sexual Harassment Prevention training for supervisors and Child Abuse prevention training for all employees, including coaches.
Assist in the administration, interpretation and application of personnel policies and procedures. Recommend improvements and/or changes. Update the Employee Handbook on an annual basis. Obtain approvals and issue.
Lead both internal or external investigations of employee complaints or charges.
Consult with outside legal counsel on employment law matters, as necessary.
Recruitment and Training
Create, update, and maintain all job descriptions. Recommend job classifications.
Work with supervisors to develop and execute recruitment plans.
Monitor progress towards goals of establishing a diverse faculty and staff; review diversity recruitment strategies.
Implement searches for all positions: post ads, screen resumes, conduct phone/Zoom interviews, schedule in-person interviews, consult with supervisors about leading candidates, check references, perform background checks, issue offer letters, follow up on offers of employment.
Recruit for temporary staffing needs.
Conduct new hire orientations. Ensure that new hire paperwork is completed.
Identify training needs and develop programs to meet the needs of both senior leadership and faculty/staff within Professional Development policy guidelines.
Oversee the employee benefits program and the annual open enrollment. Organize meetings, coordinate and prepare materials. Conduct annual review of benefits offered to faculty and staff and work closely with brokers and benefit providers.
Perform benefits administration, including claims resolution, family status change, and communicating benefit information to employees.
Respond to benefit questions as well as provide assistance and support to employees with special or unusual circumstances.
Manage the processes for workers compensation claims and leaves of absence.
Perform retirement plan administrator duties including overseeing the audit and ERISA filings
Other Job Functions: Other duties as assigned such as safety and security administration and assistance with the disaster recovery plan.
Education and Experience:
Bachelor’s degree in Business Administration, Human Resources, Organizational Development or related discipline; Master’s a plus
SHRM-CP, SHRM-SCP, PHR or SPHR certification desirable; PHR-CA or SPHR-CA a plus.
8-10 years of progressive experience in Human Resources management, sufficient to successfully perform the essential duties of the job
Strong working knowledge of human resources practices, procedures, and applicable state and federal laws
Knowledge and experience of the payroll function
Skills, Knowledge, and Abilities:
COMMITMENT TO THE MISSION - Knowledge of and demonstrated competency in diversity, equity, inclusion, and social justice.
COMMUNICATIONS - Demonstrates adaptability, dependability, good judgment, strong social skills, impressive communication skills in writing and speaking, and the abilities to read, assess, imagine, evaluate, calculate, & make wise decisions.
MATURITY - Models a growth mindset and continuous learning, and believes in the capacity for adult growth.
STRATEGIC PLANNING – Experience in developing, leading, and executing strategic plans, and demonstrated ability to think and act strategically and creatively.
FINANCIAL MANAGEMENT – Basic working knowledge of budget management practices.
TECHNOLOGY – Able to apply technology solutions to improve efficiency of HR processes. Demonstrated skill in configuring, installing, maintaining, using, and troubleshooting various technologies and applications, and the ability to learn new and evolving systems and products. Proficient with Word, Excel, PowerPoint, internet searches, online job posting, and use of social media for recruiting.
PROBLEM SOLVING & ANALYSIS – Adept at identifying problems, able to conduct appropriate analysis and reach effective solutions commensurate with level of responsibility. Outstanding project management skills including ability to manage multiple projects simultaneously and follow through in a timely manner. Strong math skills.
OFFICE ADMINISTRATION – Strong ability to process paperwork timely, maintain effective filing systems, etc.
MISSION – Must be able to demonstrate support for the mission in word and action.
ORGANIZATION – Must possess ability to multitask, attention to detail, organize work effectively, meet deadlines and report status of work in a regular and systematic fashion; strong project management skills are essential.
COMMUNICATION – Must possess excellent written and verbal communications skills; strong presentation skills and ability to develop presentations for all levels of the organization. Able to plan and lead employee meetings.
PEOPLE SKILLS – Must be customer service oriented and seek to maintain positive interpersonal relationships with employees, supervisors, and other Buckley constituencies. Models the highest standards of professionalism and creates warm, uplifting and trusting working relationships marked by humor, optimism, humility, empathy, excellent emotional intelligence, extraordinary interpersonal skills, and collaboration. Demonstrates great individual integrity, initiative, self-awareness, commitment to personal and professional growth, and the ability to receive and apply feedback.
INITIATIVE – Able to proactively initiate, participate in, and follow through on strategic planning matters and on work assignments. Positive attitude and teamwork perspective is essential.
PROFESSIONAL DEVELOPMENT – Must pursue professional development and embrace change and growth individually and institutionally. Expected to participate in annual professional development training.
Additional Salary Information: Compensation includes 3 medical plan options, 2 dental plans, a vision plan, 100% match on retirement plan contributions up to 5% of earnings, lunch, tuition remission for one child after two years of service if admitted to the school, 4 weeks of paid time off in addition to 2 weeks each for winter & spring breaks. This is a full-time year-round position.
About The Buckley School
The Buckley School, a K-12 college preparatory school with 830 students, is one of the most respected independent schools in the Los Angeles. Buckley is known for its unique educational philosophy, the 4-Fold Plan of Education, which melds a whole-child approach with elements of structure, as well as for its warm, intimate educational environment.
The school’s curriculum balances academics, the arts, physical development and moral education. Its creative, personalized approach to education emphasizes high academic standards for all students, and includes traditional touches that develop the character and discipline that unlock students’ full potential.