Brandeis University seeks to hire a Program Administrator to support the Legal Studies Program. This person will manage operations of the LGLS Program in all aspects of program administration, faculty support and student relations. Coordinate the LGLS Internship Program in conjunction with its faculty director. Administer University policies and procedures concerning daily implementation of the LGLS Programs.
This is a part time position, 21 hours a week.
To apply, please submit both a cover letter and resume/CV.
Examples of Key Responsibilities:
General Administration and projects:
Manage program office; assist LGLS Chair with all major administrative functions and projects, supervising and training student workers who perform the more routine tasks. Includes: Creating, organizing and maintaining files/records, recommending process improvements, ordering supplies/inventory, creating content for and maintaining department website, managing listservs, sending announcements, keeping track of departmental calendars, coordinating department/program meetings and recording minutes, assisting Chair with annual department planning memo process; Serves as liaison with other University offices. Interact with student UDRs in organizing events and as needed for managing the program.
Coordinate annual course scheduling (including avoiding conflicts with other key courses), spearhead annual Bulletin review, manage cross-listing requests. Manages LGLS student and Program records (including performing transcript audits for undergraduate students); manages and performs course enrollment procedures for courses, and computing work in conformity with University policies. Assists students in understanding Program requirements, internship options and procedures, course registration procedures, and general troubleshooting. Attend Students Day and Academic Fair to answer questions about Program curriculum. Oversees student course registrations in conformity with faculty guidelines. Oversees preparation of course materials and book orders. Acquire and apply knowledge of Program requirements in providing guidance to current and prospective students.
Serve as a resource or point person to faculty on questions regarding technology, institutional or departmental policies and other general information. Manage logistics of faculty searches, schedule meetings and make travel arrangements, assist with new course approval process. Organize tenure and promotion cases as applicable, support faculty with course preparation and expense reconciliation. Oversees orientation for new adjunct faculty.
Internship Program Support:
Assists the faculty director in the administration of the legal studies internship course each semester, including maintaining database of internship placement sites, student evaluations, and updated information on supervisors and students, coordinating student enrollment and information sessions, managing travel reimbursements for in-person internships and assisting international students in meeting ISSO/program requirements.
Manage program budget and track related expenditures (OP EX, GTR, gift accounts, as applicable). Track payroll and oversee processing of fiscal related requests. Provide reporting and analysis to management periodically. Responsible for understanding university business policies and procedures and complying accordingly
Manage virtual and/or live event planning. Mentor student workers who perform assigned tasks. Liaise with speakers/visitors as necessary, coordinate travel, books, space, and food, coordinating with central Conference & Events. Creates communication and publicity materials, coordinating with central Communications to ensure consistent messaging and branding. Assist with publicity.
Bachelor’s degree plus 1-3 years experience
The program administrator must have organizational skills, time management skills, and knowledge of Microsoft Word, Excel, Google docs, and database management. Experience with Workday a plus. Creative and marketing skills desired. Ideal candidates would be Innovative and proactive.
About Brandeis University
As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.