Associate Director Systemwide Audit
Location: Oakland
Job ID: 14562
Job Posting
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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, five medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
DEPARTMENT OVERVIEW
The Office of Ethics, Compliance and Audit Services provides direction, education, oversight for president policy process, investigatory services, auditing and monitoring, guidance and resources to the University to optimize ethical and compliant behavior, provide assurance, and improve operations through effective controls and processes.
POSITION SUMMARY
Assists in the establishment of operational objectives, work plans and activities for system-wide and UCOP Internal Audit activities, and delegates assignments to subordinate managers or professional staff, including staff of co-sourcing audit partner. Participates in the development of a risk-based audit plan. Provides advice, guidance and assistance to the Systemwide Deputy Audit Officer and other senior managers. Represents Internal Audit in in organizational-wide and system-wide meetings and discussions. Contributes to decisions for designated programs and helps to ensure achievement of objectives.
Responsibilities
40%
Systemwide Internal Audit Program Supports systemwide Internal Audit operations and services, including internal audits, advisory services, investigations, external audit coordination, and strategic initiatives. Coordinates development and implementation of the annual system-wide audit plan prepared on the basis of established system-wide risk assessment methodologies, and helps to prepare presentations on the annual audit plan to the Board of Regents Provides coordination and support to campus / lab internal audit departments, including requirements specified in the Internal Audit Manual. Assists in providing system-wide status updates to the campus and lab audit committees and / or management. Manages activities through subordinate managers or professional staff, including staff of co-sourcing partner, who exercise full supervision in terms of costs, methods and employees. Provides advise on the financial, human resources, IT and other operational issues within assigned program area. May coordinate external agency audits, investigations, system certifications and compliance reviews. Assists in the development of institutional strategies to minimize adverse findings and financial liability. Contributes to the long range plans for investment, deployment and management of services that integrate advances in technology and anticipate system-wide needs. Coordinates development of periodic reporting on system-wide internal audit activities, risk and results, including the preparation of the Internal Audit section of the Annual Ethics, Compliance and Audit Services Annual Report, to systemwide leadership and the Regents. Assists the Systemwide Deputy Audit Officer in ensuring the overall execution of systemwide Internal Audit operations, including the development and maintenance of Internal Audit policies, methodologies and guidance; and the monitoring, measuring and reporting of services. Assists in the development and implementation of the systemwide audit training program in collaboration with the campus and lab Internal Audit Directors. Monitors compliance with internal audit professional standards, and plays a key role in the implementation of the systemwide quality assurance program.
40%
UCOP Internal Audit Program Participates in the selection, development and evaluation of staff, including staff of co-sourcing partner, to ensure the efficient operation of the function. Establishes and maintains an environment that fosters professional development, teamwork, initiative and creativity as well as consistency with the University's Statement of Ethical Values. Coordinates the preparation and execution of the annual UCOP audit plan prepared on the basis of established systemwide risk assessment methodologies. Conducts integrated risk assessment for all areas of UCOP and regularly interacts with senior management or executive levels on matters concerning functional areas. Manages activities through subordinate managers or professional staff, including staff of co-sourcing partner, who exercise full supervision in terms of costs, methods and employees. Advises on the financial, human resources, IT and other operational issues within assigned program area. Directs the performance of the professional audit staff and audit support staff in the conduct of a comprehensive program of financial, operational, compliance and IT audits. Through subordinate managers or professional staff, including staff of co-sourcing partner, oversees the preparation and distribution of audit, advisory service and investigation reports to management. Reviews the work of professional staff auditors for technical proficiency, reasonableness, and adequacy of documentation. Reports on UCOP Internal Audit activities, risk and results to the Systemwide Deputy Audit Officer, UCOP leadership and other stakeholders as necessary. Advises management on matters of high institutional risk, and matters related to University governance. Identifies and raises issues to the Systemwide Deputy Audit Officer and audit management for appropriate discussion with senior leadership. Through subordinate managers or professional staff, including staff of co-sourcing partner, ensures all audit follow up activities are completed. Provides consultation to management and staff on an ad hoc basis related to business process, risk management and internal control practices.
20%
Strategic Leadership In collaboration with the Systemwide Deputy Audit Officer, provides leadership, and contributes to the vision, mission, and strategic direction of Internal Audit, and makes decisions regarding Internal Audit that reflect the organization as a whole. Promotes a customer service-oriented culture for Internal Audit and an environment of collaboration and cooperation within UCOP and across the UC system. Interacts with senior management on confidential and politically sensitivity issues using sound judgment and discretion, consulting with campus management and the Systemwide Deputy Audit Officer as appropriate. Supports the Systemwide Deputy Audit Officer in administrative and/or operational decisions to ensure effective achievement of Internal Audit department objectives. Represents Internal Audit and/or UCOP, and plays a leadership role in systemwide and campus/lab meetings, committees and workgroups.
Required Qualifications
- Has advanced knowledge of the internal audit profession, theories and systems of internal control, and professional auditing standards.
- Ability to provide effective management of audit, advisory service, and investigation projects.
- Excellent communication and presentation skills, both verbally and in writing, to convey complex and technical audit information in a clear and concise manner to all levels of management, including senior leadership.
- Excellent interpersonal skills to work independently with all levels of University personnel, including management and faculty, and to facilitate agreement on issues and corrective actions.
- Ability to demonstrate professional judgment in a broad variety of responsibilities to fulfill audit management responsibilities and obtain agreement from University management. Topics may include sensitive and / or confidential matters.
- Strong management skills including developing procedures, budgeting, organizational management, information systems, personnel management, project management, and policy implementation.
Education
- Bachelor's degree in related area and / or equivalent experience / training.
License/Certifications
SALARY AND BENEFITS
Salary: The recommended hiring range is: $145,000.00 to $170,000.00. Commensurate with experience.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is (Add date here X/XX/XXXX). If needed, add: The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=14562&PostingSeq=1
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