Business Manager for Facilities, Construction and Environmental Services - 2100004
At Stony Brook Medicine, the Business Manager for Facilities, Construction and Environmental Services is a valuable member of our team, who provides administrative/executive support and has the ability to interface with all levels of management throughout the hospital.
Qualified candidates will demonstrate superior financial skill set, be detailed oriented and possess outstanding communication skills while adhering to our high standard of excellence.
The Business Manager for Facilities, Construction and Environmental Services will be responsible to coordinate and manage the Facilities and Plant Operations financial accounting for various funding allocations. The incumbent will coordinate with the hospital's senior leadership, State University Construction Fund, hospital's finance department and various department heads/managers within Stony Brook Medicine's community to ensure compliance with the policies and procedures for financial accounting.
Duties of a Business Manager for Facilities, Construction and Environmental Services may include the following but are not limited to:
Manage internal and contractor-provided construction project funding to ensure adequate and timely funding of approved projects. This role works collaboratively with the Business Manager for Facilities and Construction, COO and Finance Department in order to obtain funding for approved projects. Monitor financial systems such as SUNY BI and Lawson to ensure that the expenditures charged to projects are appropriate. Coordinates and tracks all budget transfers and reconciles budget to actual expenditures upon completion of the project.
Analyze monthly financial management report for the financial variance reports. Identifies causes of variances and suggest corrective actions, including the implementation of new processes. Monitor process improvement initiatives on a regular basis. Develop and maintain the relevant automated cost center reports to assist in fiscal analysis. Discrepancies, unexpected expenses, etc. are brought to the attention of the associate director.
Monitor operating budgets for division. Performs monthly variance audits (dashboard) to ensure that the department is within budget and not projected to exceed budget targets. Monitors and approves lease payments for offsite locations.
Manage human resource requirements for the division including recruitment, evaluations, permanent appointment packages, etc.
Establish policies and procedures for facilities and construction. Monitor for compliance with New York State, university and hospital financial policies.
Act as a budget officer for environmental services, facilities and construction. Develop and monitor annual and multi-year budgets for division's funding sources to include hospital funds, SUCF, research, philanthropy and foundation funding sources.
Oversee and manage all purchasing/procurement functions for the Division, including overseeing authorizing expenditures, putting requisitions on the system as well as financially monitoring all expenses. Understanding of all state procurement processes including OSC, MBWE initiatives such as thresholds for OSC reviews and approvals and being able to integrate these into the financial timelines and cash flows for reporting.
This position requires accountability in working with multiple types of accounts, all which have different fiscal restraints and cap spending to forecast projected expenditures within an environment where unforeseen conditions/change orders occur to ensure cash flows presented are consistent with the duration of the project. This requires creative problem solving techniques and adaptability.
Ability to flex between different fiscal years including Albany, SUCF and hospital fiscal years not aligning. Strategically adapting workflow to present campus budget formulation for the operations of this position while also coordinating year end closeouts for the SUCF projects.
Capital asset management functions such as considering life spans, preventative maintenance and database management with the AiM system via SUNY.
Capital budget functions to include database management and creation of 1 year and 5 year capital plans. This includes collaboration with finance, facilities, project management, environmental services, facilities planning as well as Associate Directors across the hospital.
Bachelors in Business Administration, finance or related degree
3 years' experience as a business manager in a business environment
5 years' supervisory experience.
Computer proficiency in Microsoft programs and benchmarking data experience.
Experience developing and analyzing financial reports.
Experience utilizing web based financial systems.
Masters of business administration, finance or related degree.
Business experience in a large healthcare institution.
State finance experience preferred.
SUCF financial experience preferred.
Project management experience preferred.
Special Notes: Resume/CV and cover letter should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 5 panel drug screen*
Successfully complete a Background Check investigation.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
* The hiring department will be responsible for any fee incurred for examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Official Job Title: TH Staff Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Project Management Office-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 8 am - 4:30 pm Pass Days: Sat, Sun
Posting Start Date: Jan 12, 2021
Posting End Date: Apr 13, 2021, 3:59:00 AM
Salary: Commensurate with experience
Salary Grade: SL4
Internal Number: 2100004
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.