As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Executive Office has an outstanding opportunity for an HR Specialist.
Under the direct supervision of the Assistant Director for Executive Office Shared Services and in close collaboration with members of the Executive Office Shared Services (EOSS) team, the Human Resources Specialist provides HR guidance and consultation and operational support to units of the Executive Office of the President & Provost, which includes:
- The Executive Office (Office of the President & Provost), including Board of Regents, Office of the Ombud, Population Health Initiative, and University Policy & Rules - Vice Provost Organizational Units: Academic & Student Affairs, Academic Personnel, Planning & Budgeting - Faculty Advancement, Faculty Senate/UCommittees, Compliance & Risk Services, Internal Audit, UWINCO, Health Sciences Services, and Environmental Health & Safety
The successful candidate must be capable of managing multiple and competing priorities with frequently tight deadlines skillfully, reliably, accurately, and confidentially while demonstrating discretion and independent judgement in all areas of operation. Input and demand come from multiple directions, people, organizations, and activities. Managing this breadth and complexity requires a good working relationship with colleagues, excellent communication and organizational skills, an ability to deal with the unexpected, an acceptance of a certain level of stress, an ability to maintain an optimistic outlook, a capacity for innovation, and a willingness to embrace change and process improvement.
The HR Specialist is expected to stay current and informed of all HR policies and procedures and actively integrates and implements them as needed. The duties assigned to the HR Specialist can be highly sensitive and dynamic and requires the incumbent to be flexible, respectful, ethical, supportive, and discrete. HR Specialist must be able to analyze and identify appropriate solutions or next steps to any number of nuanced issues and determine when to escalate for further review.
Duties & Responsibilities
HR Consulting – Temporary Employment (40%)
Utilizing knowledge of HR policies, procedures, and best practices, serve as lead consultant to EO units on all student and temporary positions: Student Assistants, Academic Student Employees, UTemp assignments, Classified Fixed-Duration, Professional Staff – Project Appointment, and all other non-permanent appointments. Specific duties and responsibilities include:
•Provide expert guidance to EO units on the specific requirements and provisions of temporary assignments, such as benefits-eligibility, renewal/extension options, hourly limits, and labor contracts •Consult with hiring units to review, analyze and/or develop positions descriptions. Recommend appropriate job code/payroll titles that align with UW standards and EO best practices •Conduct salary comparisons in partnership with wider EO HR team •Review, track and respond to queries submitted to EO HR ticketing system that are related to temporary positions •Keep current with updates and amendments to UW policies and procedures related to temporary positions.
Recruitment and Hiring (30%)
Manage the entire end-to-end process of recruitments of all positions within the Executive Office organization, a large portfolio of diverse units and position/employment types. Specific duties and responsibilities include:
•Serve as designated Hiring Manager for the full portfolio of EO units •Process all related recruitment and hiring transactions within UWHIRES and Workday •Conduct all onboarding of new employee hires, requiring specialized knowledge of employment programs and related eligibilities •Keep current with updates and amendments to federal, state, and UW policies and procedures governing recruiting and hiring, including updates to labor contracts •Provide direct guidance and consultation to departments on appropriate interview protocol, policies, and best practices •Provide regular updates to Assistant Director and wider EOSS on recruitment statuses.
Workday Operations (20%)
Under the direction of the Assistant Director, serve as Workday “super-user” for the Executive Office organization, including:
•Serve as primary initiator for all worker, position, and compensation actions as holder of the following Workday security roles: HCM Initiate 2, Time & Absence Initiate, I-9 Coordinator, Costing Allocations Coordinator •Complete all pay period, monthly, annual and ad-hoc Workday reporting to complete payroll audits, track position and costing allocation end dates, and compile data for org-wide metrics and analyses •Serve as one of Named Support Contacts (NSCs) for the Executive Office; represent the EO at ISC meetings and working closely with ISC partners on help tickets and other Workday requests •As delegated by the HR Partner, manage security role and supervisory org change requests •Maintain close collaborative relationships with key partners in central administration, including central HR, Labor Relations, HR Leaves, HR Compensation, and Academic HR.
Special Projects and Process Improvement (10%)
•Support the Assistant Director in developing and maintaining internal “best practice” guides for HR processes, including senior leadership changes •Collaborate with the EOSS Business Operations team to ensure EOSS HR documentation and resources (webpages, internal templates, and checklists) remain up-to-date and accurate •Maintain internal HR operations calendar: assign calendar tasks, issues reminders, and ensure completion by assignees •Actively identify process improvement opportunities, propose changes, and implement any subsequent actions
•Bachelor’s degree, preferably in human resources, business administration, or related field •3 years of increasingly responsible experience in HR operations and administration •Proven leadership, effective interpersonal skills, highly organized, detail oriented, and able to effectively manage multiple demands and priorities. •Strong analytical and problem-solving skills •Demonstrated record of outstanding customer service experience •Ability to work within a complex environment and leverage resources to meet the needs of clients, customer and coworkers •Excellent written and verbal skills; a demonstrated ability to communicate effectively with faculty, staff, students, and other constituents. •Proficiency in project management leading to successful outcomes •Ability to work independently with a high degree of reliability, accuracy, productivity, and innovation. •Proven record in exercising discretion and independent judgment effectively in decision-making process. •Experience with process improvement strategies and procedures and demonstrated success managing in a culture of change and transition. •Experience managing through change and implementing reorganization strategies. •Proficiency with MS Office applications and related technology commensurate with responsibilities.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Experience with a comprehensive approach to strategic planning and organization development •Experience in working in human resources in a higher education environment •Experience in working in human resources in a unionized environment •Experience in data management and reporting tools •Experience with HR enterprise systems, especially Workday
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.