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The Department of Laboratory Medicine and Pathology has an outstanding opportunity for a Clinical Training Program Specialist.
This position is responsible for designing and ensuring the coordination, documentation and implementation of required training activities in the Department of Laboratory Medicine and Pathology, UW School of Medicine. The incumbent is also expected to develop systems that will prompt in proactively planning for required initial training and recurrence training and competency measurements as well as to document performance management activities. The incumbent is accountable for ensuring supervisors require that their staff meet these requirements. With the support of the Clinical Lab Training Manager, the incumbent is required to coordinate with division supervisors and managers to initiate corrective action if staff consistently fail to meet the training and performance management requirements. In coordination with the Clinical Lab Training Manager the incumbent is responsible to coordinate the scheduling and deployment of training specialists to the department where the training will take place. The incumbent is responsible for ensuring personnel file and electronic file audits for training documentation are performed at least bi-annually and that file deficiencies are rectified. The position develops, modifies, communicates and maintains updates of required training, policies and procedures for shared training and competency tracking activities within the Divisions. An additional responsibility is to direct the preparation of regular reports for both training requirements and certification requirements. The incumbent is responsible for the coordination and presentation of the monthly training update to the Clinical Lab Training Manager.
RESPONSIBILITIES: Design, Develop, and Maintain Division Training Coordination, Record Keeping and Training oversight • Maintain training records for all required or mandated training. • Communicate with the Department of Laboratory Medicine and Pathology Information Technology staff with regard to any updates to workflow, processes, and requirements that affect departmental operation. • Develop, maintain, update and shared operational policies and procedures for training and competency. • Work closely with (Medical Training Solutions) MTS, UW Learning Management System (LMS) or other software vendors to design and develop training materials to be administrated and tracked through systems, along with collaborating up with Laboratory Medicine Education. • Set up and manage a system of monitoring and reporting missing training documentation in order to follow-up with department manager and supervisors. • Consult with managers and supervisors to develop electronic tools to support the tracking of all required training. • Collaborate with managers and supervisors in the design and maintenance of electronic processes with a goal of an 100% completion rate (based on audit) of training records by the required due dates. • Ensure and validate the authenticity of documentation supporting training activities, competencies and required new and current employment documents. • Collaborate and consult with laboratory managers and supervisors to track progress rectifying deficient and incomplete documentation and personnel files for required training and competency. • Direct the activities of staff assigned to assist with record maintenance.
Training New and Current Staff Activities • Develop systems to ensure and verify that all new and current employees have DLMP training activities that are completed and documented. • Coordinate and conduct training of fundamental DLMP processes for new staff; updating as appropriate. • Develop systems to ensure required training files are documented and forwarded for retention by the managers and supervisors.
Misc. • Scheduling and deploying clinical trainers to divisions in the Department of Laboratory Medicine and Pathology. • Plan, launch, and educate the clinical training staff in newly developed training programs in order for staff to initiate training DLMP divisions. • Other duties as assigned
REQUIREMENTS: Bachelor's Degree in Science, Education, or other related fields. (Experience may substitute for education) • 4 years’ experience with clinical laboratory related work processes, to include training and development. • Demonstrated Lead Experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE • Project Management • Laboratory Information System • Making presentations and public speaking • Experience creating training materials, coordinating and conducting training • Experience in meeting requirements of Regulatory Agencies • Experience with Microsoft Office Suite • Phlebotomy
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.