This position provides administrative and secretarial support for the President of the Academy. In addition to typing, filing, scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
Schedules and organizes complex activities such as meetings, travel, conferences and activities for the President of the Academy.
Creates and develops presentations for the President.
Establishes, develops, maintains and updates filing system for the President of the Academy.
Retrieves information from files when needed.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail. Opens mail for the President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
Answers phones for President. Takes messages or fields/answers all routine and non-routine questions.
Prepares all Board of Trustee packages for the Board Meetings. Attends most Board meetings and takes minutes. Minutes must then be approved by the President and forwarded to the Board members.
Act as a liaison with other departments and outside agencies, including senior level staff such as Directors for each area of the Academy. Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the President, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Bachelor’s degree in communication, school administration, education, or related field
Working knowledge of Microsoft Office and Google products
Excellent communicator with ability to produce ideas, communicate them, make recommendations and positively influence the outcome
Strong interpersonal skills
Strong leadership, management and supervisory skills
Ability to exercise sound judgement
Proven ability to establish solid positive working relationships
Ability to maintain confidentiality of proprietary and confidential information with the highest ethical standards and meticulous attention to detail
Strong belief in and support of the mission and vision of the Academy
Prefer private school experience
About Randolph-Macon Academy
Founded in 1892, Randolph-Macon Academy is a co-ed boarding and day school for approximately 400 students in grades 6-12. The foundational principles of the Academy are: Knowledge, Leadership, and Character. The Upper School is built on a military (AFJROTC) format; the Middle School is civilian. R-MA is focused on providing strenuous college-prep academics, a structured environment, strong athletics, and a full range of extracurricular activities. The Academy operates the Nation’s only full time high-school flight program