Program Officer 2 - Georgetown University Institute for Reproductive Health
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The Georgetown University Institute for Reproductive Health (IRH) is dedicated to improving the sexual and reproductive health of women, men and youth through a research-to-practice agenda. Our emphasis is on increasing access to and use of family planning, increasing fertility awareness through life-stage appropriate interventions, expanding access to fertility awareness-based family planning methods in an informed choice context, and developing scalable interventions to transform gender norms and catalyze the diffusion of social norms that support family planning. Cross-cutting themes in the Institute's work include the diffusion of social norms that support adolescent sexual and reproductive health, incorporating gender perspectives in reproductive health and scale-up of innovations. In partnership with a wide range of international and local organizations, IRH conducts research, builds capacity, and provides technical assistance to public and private-sector organizations in lower and middle-income countries and the U.S. The Institute is supported by grants from federal agencies and foundations.
The Program Officer-II (PO-II) will ensure that the activities of the assigned Projects and related projects are implemented on time, within budget, and in accordance with Donor requirements, working closely with the Project Leads. The PO-II will coordinate preparation of annual work plans, travel plans and budgets, sub awards and progress reports, working with Program Assistants and liaising with the IRH finance and operations team. The PO-II will lead development and implementation of management and communication systems and tools across the projects to increase efficiency and facilitate communication and knowledge sharing between projects, teams and partners. S/he is also responsible for reporting to the Donors on topics related to overall project management and coordination. In addition, the PO-II will lead and manage assigned projects, including tasks related to global leadership, implementation and research. S/he will have strong project management skills, knowledge of IRH finance and operations systems, familiarity of Donor policies and systems and a background in international development, specifically in adolescent sexual and reproductive health. International and domestic travel may be necessary. The PO-II will also contribute to business development efforts by monitoring the landscape for appropriate opportunities.
ESSENTIAL DUTIES OF POSITION
Lead management and administration of assigned projects and foster strong relationships with donors, with a focus on the work planning, budgeting and reporting. Monitor timely completion of deliverables. Communicate with donors on topics related to overall project management and coordination.
Develop and implement systems to ensure compliance with all aspects of IRH and donor administrative, contract, financial and research procedures and regulations.
Manage administrative and finance processes for overall project management and country presence
Train and supervise staff in administrative and management tasks, including preparation of work plans and budgets and contractual agreements.
Lead development and implementation of management and communication systems and tools to increase efficiency and facilitate timely communication and knowledge sharing between projects, teams, partners and donors.
Lead, manage and provide support to assigned projects, including tasks related to global leadership, implementation, research and task teams/working groups. Design/review research and intervention materials, conduct desk and literature reviews, and produce briefing and synthesis documents/reports for meetings/ technical consultations. Monitor, review and approve invoices.
Participate in communication of IRH vision, activities and research results, including development/review of external-facing presentations, website content, blogs, briefs and reports and by representing IRH electronically and in person in meetings, seminars, and other venues.
Participate and coordinate project monitoring and evaluation tasks, as needed
Supervise program assistant (IRH staff), interns, consultants and others to ensure quality and timeliness of work.
Organize project/study meetingsand events (e.g. study teams, regular donor meetings, technical expert group meetings)
Support new business development initiatives, as needed
Represent IRH at meetings and events
Assigned projects implemented as planned and expenditures incurred according to budget; timely adjustment of work plans and budgets, as needed.
Effective communication among IRH staff, donors, partners, consultants and field and headquarter offices.
Timely review and submission of financial documents, including financial reports, invoices and budgets.
High quality briefing papers, reports and synthesis documents
Master's degree in international development, social sciences, public health or related field.
5-7 years of experience backstopping or managing international public health programs, preferably USAID or Foundation supported projects.
2-3 years of experience managing a global consortium project required, preferably in the area of adolescent sexual and reproductive health.
Demonstrated ability to work effectively in international settings with multi-cultural teams and with technical and administrative staff and consultants, with high ethical standards to facilitate program implementation.
Proven expertise facilitating collaborative work with diverse partners engaged in complex projects, and demonstrated ability to communicate effectively with these partners and colleagues and build strong professional relationships and networks.
Excellent written and verbal communication skills in English and French; including the ability to convey complex concepts in a clear and concise way and to help stakeholders act on the information.
Knowledge of donor rules and regulations, with particular emphasis on Foundations, USAID and/or other USG agencies.
Ability to manage and coordinate diverse tasks and facilitate relationships among multiple parties.
Demonstrated ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.
Expertise preparing thorough, well-written and concise documents, summaries and reports.
Sensitivity to cultural differences and understanding of the political and ethical issues in assigned areas.
Ability to work and effectively communicate across operations, program and research teams.
Ability to multi-task and prioritize among multiple highly important tasks.
Ability to work well in a team environment.
Ability to work efficiently independently
Organizational skills and attention to detail.
Good representational skills.
Ability to demonstrate grace under pressure with multiple and shifting priorities
Proficiency in use of all programs in the Microsoft Office Suite, knowledge of and experience in other computer programs desired.
A deep commitment to global health and development issues.
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