Oversee tracking, review and creation of all purchase orders and invoices
Manage the overall project management tooling (Planview)
Track project-level financials
Coordinate with the projects the timewriting and monthly reporting and invoicing
Prepare and coordinate portfolio-level communications
Provide support to the full project team at meetings which could include, scheduling meetings, taking minutes,recording actions and performing follow-up
Providing necessary access to onboarded colleagues, mainly externals
Support internal and external audits, as required
Liaise with internal stakeholders as well as key client contacts.
Assist the PMO Manager in defining, overseeing, and communicating project management processes, standards and governance
Assure project adherence to portfolio-level governance processes and reviews
Coordinate with the project team leads to develop best-practice project processes and standards
Provide input on required changes to PMO based on company strategy and needs
Assist project managers in project start-up and maintenance
Monitor and follow up on resource capacity in current and upcoming projects
Handle supply-demand of projects
Overall, the go-to person for project managers when they have questions, need help or work completed.
Required qualifications to be successful in this role:
Must have at least 2 years of relevant experience performing in a similar role
This is a highly interactive role and as such, you will need excellent communication skills both written and verbal, and the ability to deal with both internal and external stakeholders.
Solid MS office abilities to include Excel, MS PowerPoint, MS Outlook, MS Word.
Basic Expertise in creating and maintaining project plans
Experience using Alfresco and ability to provide basic user-level administration support to users
Mature, teachable, self-motivated with a positive attitude and good work ethic, the successful candidate will be a team player who is proactive
Should be capable of working on own with little oversight and management
Must be detail-oriented while maintaining and consistently displaying multi-tasking abilities in a busy, professional environment on a client site and able to exhibit problem solving abilities
Excellent organization skills coupled with excellent interpersonal skills
You may be required to be flexible between PMO areas in order to support workload spikes in workload
