This position oversees all aspects of payroll processing for a diverse function, which produces 1,200 bi-weekly paychecks and issues approximately 2,500 W-2's annually across five different companies. The position is responsible for supervising a three person staff.
The Payroll Manager is responsible for gaining knowledge of all aspects of the payroll process in order to create and maintain documentation of procedures and to recommend enhancements that will increase accuracy and improve efficiency.
The Payroll Manager possesses a complete understanding of standard payroll practices and procedures.
Responsibilities for this position include: PAYROLLPROCESSING
Ensure accurate and timely bi-weekly payroll and fellowship processing in a multi-company environment
Calculate and deduct appropriate amounts from payroll checks, including withholdings and garnishments
Ensuring timely and accurate processing of new hires, transfers, promotions and terminations
Oversee various payments to foreign individuals
Review and audit W-4s, payroll balance sheets and YTD earnings
Balance payroll accounts by auditing information, resolving discrepancies and initiating journal entries
Exchange information with Benefits/Human Resources to ensure accuracy of data
Ensure compliance with New York State Wage/Theft Prevention Act
Ensure quarterly payroll and benefit encumbrances are calculated and posted accurately
Develop, recommend and lead projects to keep up with technological advances
Manage project and issues list with IT support team
Create reports and provide meaningful data to Management staff and other University areas as needed
Work with University on current and future data feed and technology projects
Provide general and daily oversight of payroll staff
Complete annual performance evaluations and performance programs for all payroll staff
Communicate actively with Accounts Payable, Benefits/Human Resources, and accounting to review and reconcile shared data
Ensure timely processing of quarterly and annual federal and state tax filings
Ensure accurate and timely payroll tax remittances
Ensure year end distribution of W2 statements
Ensure timely and accurate year-end tax reports for payments made to foreign individuals
Oversee proper storage and security of payroll records, including hard copy and electronic information
Remain up to date on changes to laws, regulations, and tax tables that impact payroll administration
Build working relationships with account holders and payroll peers across the University
Other payroll duties as assigned.
The University at Buffalo Foundation (UBF) plays a vital role in helping UB establish, enhance and expand its reputation as a leading public research university. As a private, independent organization, UBF assists in the acquisition of strategic assets, investing and providing resources, and providing a variety of services for the UB community.
Bachelor's degree required. Minimum five years of experience in a payroll environment.
Master's degree and CPP certification preferred. Experience managing staff highly preferred. Prior experience with payments to foreign individuals under tax treaties is desirable. Experience in a college or university environment a plus.
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.