Sponsored Projects Reconciliation and Reporting Specialist (Grant Resources Associate) - Shared Services Center 15685
The Shared Services Center (SSC) at West Virginia University is seeking applications for multiple Sponsored Projects Reconciliation and Reporting Specialists (Grant Resources Associates). This position is responsible for insuring compliance with all federal, state, and university regulations/policy for post award accounting issues related to financial reporting, invoicing, and award reconciliation. This position will insure compliance by review and reconciliation of external funding each month and communication of any concerns to the appropriate partners, the shared service grants team, the Division of Finance and individuals supporting strategic activities in the unit.
In order to be successful in this position, the ideal candidate(s) will:
Perform comprehensive review of all billing terms and conditions including timelines and deadlines to ensure compliance with all federal, state, and other regulations affecting grants, contracts or cooperative agreements. Independently monitors purchasing ledgers and invoicing. Review, approve and audit expenses posting to sponsored projects.
Review, approve and audit travel related to sponsored projects. Interpret and advise on internal and agency mandated travel policies.
Actively communicate with Grant Managers and/or Principal Investigators to monitor subaward agreements and processing of invoices.
Work closely with Asset Managers (and in accordance with) Sponsored Project & Property Management as it relates to capitalized expenditures and other asset management requirements on sponsored projects.
Initiate and/or facilitate transfers, modifications, or other requests for the proper management of sponsored projects.
Review award setup within financial system and advise on accounting matters as needed.
Participate in day-to-day fiscal operations and make recommendations on areas of expertise.
Responsible for compiling data, monitoring budgets and preparing monthly reconciliation financial reports. Collaborate with Grant Managers (or Principal Investigator when there is no Grants Manager assigned) to ensure accuracy of reporting.
Consult with Grants Managers in schools and college as well as the SSC Sponsored Projects Management team for processing any projected carry forward budget requests.
Assist with processing award closeout documentation as needed.
Oversee and consult on personnel and/or payroll matters that impact sponsored projects. Facilitate the completion of paperwork to address these matters.
Collect correspondence certifying participation of personnel on sponsored projects. In collaboration with Grant Managers and departmental administration, review and address Effort Reporting concerns.
Maintain all necessary records and justifications related to work assigned.
Assist supervisor with strategic planning, development of procedures and/or internal controls, and training materials.
Work independently on a variety of correspondence and special projects. Collaborate with other members within the unit to ensure cross team support.
Interface with customers to understand expectations and follow-up to ensure satisfactory resolution of request.
Maintain customer relationships through effective and timely communication.
Review service requests to ensure consistency in workflow and documentation to standards.
Coordinate and support the research and service missions for the Shared Services. Provide support and participate in unit assigned team initiatives and goals to increase efficiency in administrative processes.
Organize and participate in post-award meetings, conferences or other training sessions.
Pay Grade: 15
Bachelor's degree in business, accounting, or other related field, or an equivalent combination of education and directly related experience.
A minimum of one (1) year of experience involving Research Administration and computer software including Microsoft Office Suite and Adobe.
Experience working with grant/contract accounting and using Kuali Coeus and MAP/Oracle database preferred.
Excellent verbal and written communication skills.
Excellent computer skills with advanced knowledge of Microsoft Office Suite and Adobe applications.
Incumbent must possess the ability to work independently and carry out assignments with minimal supervision.
Ability to analyze data, solve problems and provide useful reporting tools.
Ability to prepare, manage and maintain budgets and financial reports and provide reconciliation reports among clustered accounts.
Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant related matters.
Proficiency in reading and interpreting Uniform Guidance and other federal regulations.
Must be skilled in working with grants and contracts in a higher educational environment.
Incumbent must have excellent organizational skills and be able to work with a variety of constituencies and address complex issues in an accurate and timely manner.
Skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting extramurally sponsored projects.
Ability to perform financial calculations, prepare/maintain financial reports, analysis, and summaries for a large customer base.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/ .
West Virginia University is proud to be an Equal Opportunity employer, and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Feb 8, 2021
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 213784
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.