As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.
We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.
Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration. General Summary/ Overview:
The Grants and Contracts Project Specialist is an active member of the Mass General Brigham central research management office and is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. They will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine.
The Project Specialist is a unique position whose responsibilities will adjust based on the team's priorities and successful outcomes in targeted process improvement areas. This position will support process improvement initiatives focusing on project management and communication. The Project Specialist will also be responsible for managing an assigned workload of various grants and contracts related activity.
Initially the individual will focus on contracting and will provide support for process improvement in this area. Over time we anticipate the position will be deployed to other priority operational and financial focus areas within Research Management. The successful candidate will be provided the opportunity to rapidly increase their technical knowledge by obtaining exposure to and experience in the management of the grant life cycle. We anticipate the grants and contracts responsibilities will complement and inform the process improvement project management responsibilities.
Principal Duties and Responsibilities:
Contracting Support • Draft and issue outgoing new sub-award agreements to collaborators with directive from PI and department. • Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager or Senior GA, as necessary with sponsors. • Draft and issue outgoing agreement modifications to collaborators.
Research Management Operational and Project Support • Develop project plans and coordinate timelines and deliverables for special projects as assigned. • Coordinate project related communication strategy. • Schedule and facilitate project related meetings. • Prepare and present project updates to senior leadership. • Manage relationships across Research Management teams and the Mass General Brigham research community. • Triage support across other teams within Research Management as needed. • Actively manage assigned grant related activity, which may include account activation and setup, sponsor outreach and negotiation, financial analysis, contracting support and employee salary allocations. • Utilize Insight, MicroStrategy and PeopleSoft queries and reports to measure and manage workflow effectively and efficiently. • Assume additional responsibilities as assigned.
Qualifications 2-4 years experience in grants or sponsored projects administration in an academic setting (hospital, non-profit organization or university) is preferred, or other relevant work experience.
Bachelor's Degree preferred. Related experience in research administration may substitute for the college degree.
Skills/Abilities/Competencies: Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
Requires strong organization skills with a focus on customer service and interpersonal relationships.
Excellent verbal and written communication skills and the ability to summarize and condense information into actionable format.
Strong proficiency in Microsoft Office Suite, specifically PowerPoint and other project management tools.
Exceptional problem-solving skills.
Working Conditions: Office setting, 40 hours/week
EEO Statement Mass General Brigham is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
Partners Healthcare System Inc. is acting as an Employment Agency in relation to this vacancy.
Internal Number: 3139583-1435_1607615249
About MGH Institute of Health Professions
MGH Institute of Health Professions, founded by Massachusetts General Hospital in 1977, is an innovative and independent graduate school in Boston that is a member of Partners HealthCare. A progressive leader in developing comprehensive models of health care education, the MGH Institute prepares advanced practice professionals in the fields of nursing, physical therapy, occupational therapy and communication sciences and disorders through a distinctive combination of academic study, clinical practice, and research. More than 1,200 students are enrolled in graduate level and certificate programs, with an increasing number of courses available online. The Institute is accredited by the New England Association of Schools and Colleges (NEASC).