| General Summary/Purpose The Institute in Critical Quantitative, Computational, and Mixed-Methodologies (ICQCM) is a building capacity institute granted by the National Science Foundation, and funded by other private grant sources with the mission of advancing the use of quantitative and computational methodologies within the research and grant proposals of underrepresented scholars (Indigenous, Latinx, and Black/African American). ICQCM is a collaborative institute anchored at Johns Hopkins University, with secondary locations at Vanderbilt University and the University of Pennsylvania. This position is the ICQCM point person for coordinating day-to-day institute operations, and facilitating key ICQCM activities. The ideal candidate has the ability to take a systems approach in support of programmatic activities and is adept at undertaking tasks related to the planning, organizing, publicizing, and on-site execution of activities and meetings. Specific Duties & Responsibilities SCHEDULING AND EVENT PLANNING: maintain Institute schedule and calendar, and provide planning and administration for all aspects of special events for the Institute (meetings, seminars, conferences, receptions and ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc. - Develop and maintain an institute calendar consistent with the NSF approved timeline
- Communicate with and facilitate the Institute advisory board
- Communicate with external evaluation team
- Coordinate with MERAssociates to facilitate all onsite meeting needs
- Scheduling of ICQCM activities within the larger calendar of the PI
WEB/COMMUNICATION: maintain content on Institute website; coordinate Institute communications and publications; coordinate as needed with A&S Computing and A&S Communications on technology and strategies; work with other academic departments and programs to share information and coordinate activities. ADMINISTRATIVE SUPPORT: provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, schedule common spaces; maintain department files and records; order office supplies; maintain required inventories. - Develop and maintain an administrative infrastructure to support institute activities and institutional collaboration on and off campus
- Work with university partners and other university units to coordinate resources in support of institute activities
- Email correspondence and communication on behalf of PI and co-PIs
- Maintain communication with all ICQCM affiliates
- Communicate about purchases with grant administrative unit and facilitate reimbursements when needed
REPORTING AND COMPLIANCE: Facilitate annual reporting and compliance procedures - Coordinate with IT resources to ensure proper compliance with the NSF data management plan and data licenses
- Assist with IRB requirements and changes
- Organize, document, and store consent forms and confidentiality procedures
- Lead the completion of annual grant reports for NSF, Spencer, and the William T. Grant Foundation
Perform other duties as assigned. Minimum Qualifications (Required) - High School Diploma/GED
- Three (3) years administrative/academic related experience
Additional education may be substituted for experience, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Preferred Qualifications: - Bachelors Degree
- Experience in an academic setting is strongly preferred
Special Knowledge, Skills, and Abilities - Ability to travel around and between the university’s multiple campuses and to off campus meetings.
- Ability to work occasional tight time frame for completion of duties due to multiple calls, inquiries and program targets.
- Highly organized and detail oriented
- Interpersonal skills, sensitivity to and ability to navigate group and organizational dynamics
- Advanced verbal, written and interpersonal communication skills
- Ability to communicate complex ideas clearly
- Comfort with cost estimates
- Complex reasoning and critical thinking abilities
- Working knowledge of general office equipment, computers, calculator; proficient in MS Word, Excel, Access, PowerPoint; strong working knowledge of digital communication platforms
- Ability to design, plan and manage multiple projects with minimal supervision and meet deadlines.
Classified Title: Academic Program Coordinator
Working Title: Academic Program Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Hourly Pay Rate Range: $17.42 - $23.95 /Commensurate with Experience
Employee group: Full Time
Schedule: Monday - Friday, 37.50 hrs per week
Exempt Status: Non-Exempt
Location: 01-MD:Homewood Campus
Department name: 60009726-Center For Safe Schools
Personnel area: School of Education The successful candidate(s) for this position will be subject to a pre-employment background check. If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly. During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office. Equal Opportunity Employer
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