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UW Facilities manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the separate Emergency Management team, are the Business Intelligence & Information Technology group and the Finance & Administration group.
Facilities Maintenance & Construction (M&C) is responsible for general maintenance, repair and renovations of all University of Washington (UW) main campus facilities including building interiors, exteriors and grounds.
Maintenance & Construction has an outstanding opportunity for a Health Sciences Maintenance Zone Project Manager to coordinate and manage maintenance and repair projects within the University’s Health Sciences Maintenance Zone (HSZ). The HSZ includes 24 buildings approximating 2.7 million gross square feet; replacement value of more than $800 million.
Under the general direction of the HSZ Manager, the Maintenance Zone Project Coordinator is responsible for scope development, planning, coordination, contract management, and being the point of contact with the client for the scope of work. Assists the HSZ Manager in the development and implementation of maintenance & facilities renewal programs as well as the preparation and management of budgets associated with these programs.
Primary Duties and Responsibilities
HSZ Program Execution
• Work, as the primary point of contact, with maintenance shops, user groups and business partners in the HSZ to develop maintenance and repair projects and coordinate project execution of assigned projects from design through the close-out process, including billing. • Develop scope documents, estimate costs and create project schedules. • Utilizes knowledge of facilities systems to independently manage projects and make decisions according to the approved program, budget and schedule parameters. • Obtain approvals for changes to budget and schedule as required. • Direct, coordinate and schedule all aspects of shutdowns across multiple trades throughout the cycle of the project. • Lead the project team to develop solutions to issues that arise during all phases of the project. • Manage prioritization, scheduling and completion of projects funded through the Building Renewal/Minor Capital Budget process. • Conduct surveys, analyze systems and prepare budgetary and related reports on maintenance, construction and utilities. • Seek out competitive cost proposals and award contracts to vendors and service contractors up to the limit of delegated authority. • Prepare construction change notifications and process change orders with the project contractor or department up to the limit of delegated authority. • Negotiate and administer service contracts with outside vendors as required for ongoing maintenance of major equipment or to comply with regulatory requirements. • Coordinate, schedule and implement planned utility and building system shutdowns in support of maintenance activities and projects with emphasis on safety and minimal disruption of vital Health Sciences Zone building activities. • Compile and distribute weekly shutdown reports. • Maintain up-to-date online shutdown calendar. • Facilitate the collection of operational data to determine recommended maintenance and repair activities to be used to develop and implement preventive and predictive maintenance programs. • Read plans and blueprints, inspect projects to ensure compliance with local standards and codes, determine scope of work, materials needed and their estimated costs and availability. • Receive, organize and maintain various forms of construction, maintenance and operational documentation for HSZ buildings including blueprints, specifications, engineering data and maintenance manuals. • Provide access to, and assistance in, locating record drawings, O&M data and other information to maintenance shops, Facilities Construction, Campus Operations, Engineering Services, Capital Projects, regulatory agencies, consultants and engineers working on behalf of the University. • Drive service vehicles to review work sites, transport equipment and/or personnel.
• Communicate with the HSZ Manager to ensure they are informed of issues associated with unit projects accomplished by UW Facilities shops. • Communicate with personnel in other UW Facilities shops, Facilities Construction Project Managers, Engineering Services, Design Services, Capital Projects Office and outside agencies to facilitate work. • Coordinate all resource deliveries required for accomplishment of projects on schedule and within budget while minimizing building occupant disruption.
• Know and comply with occupational safety and health regulations that apply to work actions and conduct on the job, including Material Safety Data Sheet (MSDS) instructions, and the use of personal protective equipment (PPE) whenever required. • Maintain professional knowledge of and follow current code/ordinances, safety training requirements, life safety standards, environmental agency requirements and certification/licensing requirements.
Organizational Leadership and Engagement
• Provide technical and policy guidance to the skilled trades and administrative support personnel in the absence of their supervisor and/or lead, or under emergency response conditions. • Positively support all management directives and actively promote the purpose and foundational values of Facilities Maintenance & Construction (M&C). • Adhere to M&C protocols and all University and UW Facilities policies and procedures including the UW Facilities Leadership Standards, and M&C Individual Accountability Protocols (IAP). • Participate in and follow through with M&C process improvement initiatives including Balanced Scorecard (BSC), incorporating Lean principles into internal work processes, and promoting employee engagement in continuous improvements and innovation. • Actively participate in meetings and trainings as scheduled.
• Other duties as required.
• Demonstrate personal integrity and trustworthiness. • Manage stressful situations and changing priorities effectively. • Anticipate, recognize and resolve problems. • Be responsible and accountable. • Use organizational skills and provide attention to details. • Maintain a positive, optimistic, and success-oriented attitude. • Exercise professionalism, which includes being tactful and courteous. • Exhibit a professional work ethic. • Continuously promote a safe work environment.
• Bachelor’s Degree in mechanical or electrical engineering or other related degree plus 4-5 years of experience in physical plant operations/facilities management. • Excellent interpersonal and oral/written communication skills and a proven ability to work successfully with people at all levels throughout the organization and with a wide range of internal and external stakeholders. • Able to maintain professional behavior and composure in a fast-paced, dynamic, customer service-driven environment. • Excellent problem-solving skills. • Able to anticipate and recognize problems, and develop and implement creative, cost-effective solutions. • Able to function within a complex regulatory environment. • Demonstrated ability to effectively interpret and apply standards, regulations, policies, and procedures. • Excellent organizational skills. • Able to work independently and successfully prioritize and coordinate multiple programs and assigned tasks. • Demonstrated flexibility to meet changing and unpredictable requirements. • Must possess strong personal integrity, trustworthiness, and professional work ethic. • Proven ability to lead by example in both performance and behavior and to hold employees accountable to established expectations. • Demonstrated positive, optimistic, success-oriented attitude and ability to positively support the organization, applicable policies, and management decisions. • Proven ability to take direction, meet expectations, and work cohesively as a member of a team. • Demonstrated proficiency with standard productivity software including Microsoft Office Suite or equivalent products. • Demonstrated strength in project documentation and development. • Demonstrated experience in a broad range of project types. • Demonstrated attention to detail and thoroughness in completing tasks and deliverables. • Demonstrated experience with, and knowledge of safety regulations, building codes, environmental agency requirements, and life safety standards. • Possession of a valid Washington State driver’s license.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
• Knowledge and practical experience with WISHA (Washington Industrial Safety and Health Act) and OSHA (Occupational Safety and Health Act) regulations. • Experience/proficiency with a computerized maintenance management system. • Demonstrated proficiency with AutoCAD. • Project Management Professional (PMP) or related professional certification or credentials.
Conditions of Employment:
• While work normally falls within standard business hours, the position requires flexibility to deal with emergencies, meetings, and other scheduled work outside the university’s normal administrative hours including weekends. • Routinely requires work beyond forty hours per week. • Must be able to regularly navigate construction sites. • Work may require access to confined spaces and heights using approved safety measures. • Must be able to work in a smoke-free environment. • Must be able to work outside under all weather conditions. • Ability to lift and move heavy material may be required. • Must be able to be fitted for and wear a respirator on the job. • Must participate in medical screening/monitoring (such as TB screening and proof of measles inoculation) required for work assignments in locations, including but not limited to, nonhuman primate areas, the Animal Research and Care Facility, and the University of Washington Medical Center. • Approved footwear must be provided at the employee's expense and worn on the job. • Must be able to work in a non-smoking environment. • Regular and predictable attendance is required.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.