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The Department of Neurology in the UW School of Medicine has an excellent opportunity for a Temporary (50% FTE) Grants and Contracts Analyst. The goal of this temporary position is provide support to the Associate Director of Research and back-fill post-award and contract management functions in Neurology. This position will manage timelines, communications and budgets, and ensure compliance with sponsors and University requirements. This position will provide on-demand analysis as requested by faculty members and the Associate Director. This temporary appointment is needed for approximately three months and may have the opportunity to increase above 50% FTE.
Post Award and Contract Management (50%)
•Under the direction of the Associate Director, ensure grant, contract and research sub-award agreements are executed in a timely manner. •Provide post-award support for various PIs with complex sources of funding for grants and contracts in the Department of Neurology. •Run monthly budget reports for potential deficits •Request no-cost extension for various grants and contracts •Consult with outside funding agencies to resolve problems; ensure there are no deviations from authorized procedures for each unique contract and grant. •Manage the cost-share processing for budgetary implications and reports this information regularly to the Associate Director.
Reporting, Invoicing and Budget Reconciliation (30%)
•The position is responsible for the monthly budget projection and expenditures monitoring on all grants and contracts. •Prepare specialized reports with budget projections, in addition to new grants and studies that are in the development stage; track and project revenue and expenditures by specific funding category, especially for complex clinical trial budgets and invoicing. •Partner with the Associate Director and Neurology faculty members to forecast fiscal needs/commitments, change FTE and costing allocations, and project fiscal impact for clinical trials and grants. •Submit invoices and tracking reimbursements for various service agreements, grants and clinical trials.
•Update policies and procedures for pre- and post-award administrative functions. •Identify, interpret and follow policies and procedures (academic, federal, state, and other) pertaining to grants and contracts.
Other Duties as Assigned (10%)
•A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience. •Experience interacting with faculty and department leadership in project management context. •Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail. •Demonstrated commitment to excellence and customer service. •Ability to remain personable, professional and organized under stressful situations
•Advanced knowledge/experience with federal grant guidelines and submission systems. •Intermediate experience with software including Excel, MS Word, and Adobe Acrobat. •Ability to positively contribute to the overall functioning of the Neurology administrative team.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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“Onsite work” in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.