Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT 3 , Plasma Science and Fusion Center (PSFC) , to perform a broad range of administrative activities and special projects for the director. Will handle all administrative matters related to the director's calendar and meetings; represent the director to high-level stakeholders and handle complex inquiries; manage all aspects of the director's schedule and operational activities, including travel; prepare itineraries and agendas for multiple constituents; function as a high-level contributor/coordinator on multiple projects; collaborate with headquarters' administrative staff on executing events and administrative projects; write and edit correspondence/documents, design PowerPoint presentations, and contribute to correspondence/briefings/reports; monitor office supplies; process requisitions, purchase orders, and travel/expense receipts; initiate changes to and update policy and procedure documents; conduct project research; respond to emails or draft responses for the director; assist with budget management; and handle a variety of other duties as requested.
Job Requirements REQUIRED : high school diploma or its equivalent; five years' experience, preferably as a senior-level administrative assistant; excellent organizational, time-management, project management, writing, communication, collaboration, interpersonal, customer service, and problem-solving skills; sound judgment with confidential matters; self-motivation and a proactive approach to work in a fast-paced environment; advanced-level proficiency with Microsoft Outlook (Word, Excel, PowerPoint) and expertise using the Internet and on-line tools, e.g., Dropbox, Google calendar, and GoogleDocs; attention to detail; and familiarity with event planning. Must be able to multitask, interact effectively with people across all levels, work effectively as a team member and individual contributor in a dynamic and challenging environment with changing priorities, and transport marketing materials and computer equipment weighing up to 25 pounds. PREFERRED : bachelor's degree and experience at MIT or in an educational environment. Job #19133-6
Must be able to work extended hours and some weekends during peak periods.
12/1/20
Internal Number: 19133
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature
