The Administrative Assistant Fellowship is designed to provide an overview of the scholarly journal publishing process for students currently enrolled in an MPH program (or other public health–related degree program). Under the direction of the Editor-in-Chief of the American Journal of Public Health (AJPH), the Fellow will serve as the Assistant Editor of the AJPH and work out of the American Public Health Association headquarters in Washington, DC, providing daily administrative and editorial support to the Editor-in-Chief of the journal; inviting articles for submission and evaluation; and providing input on social media–related activities. The Fellow is a direct report to the Deputy Director of Publications, who supervises the position at the direction of the Editor-in-Chief. This is a part-time, temporary position, for 1 year, with the option for continuation at the recommendation of the Editor-in-Chief and approval of the Executive Director of the American Public Health Association (APHA).
Act as the liaison between the Editor-in-Chief and the publications department, APHA executive director and associate executive directors, public affairs and advocacy staff, and communications staff. Assist in developing journal promotion materials and coordinate email correspondence for journal submission inquiries. Assist in the identification and selection of feature articles for promotion in the monthly email alert.
Provide administrative support for the Editor-in-Chief’s day-to-day activities, including managing the Editor-in-Chief’s travel and agenda when visiting the APHA office in Washington, DC; setting appointments throughout the year; organizing trips; and processing travel reimbursements. Invite and manage commissioned submissions (editorials, special section articles, book review invitations, and other commissioned articles) on behalf of the Editor-in-Chief, Deputy Editors, and Associate Editors. Respond to content-related questions posed by Associate Editors, authors, and peer reviewers. Provide support for the development of Editor Special Sections for the journal, including managing the various timelines for submission and invitations, sending out formal invitations to individual authors, and acting as liaison between invited authors and AJPH Editors. Assist with AJPH business session event planning for the Annual Meeting and Spring Meeting. Oversee AJPH Think Tank activities and provide support and direction as needed. Attend meetings and oversee development of eventual special sections and articles from the Think Tank. Act as liaison to EIC and report on Think Tank activities as required. Other duties/projects as assigned by the Editor-in-Chief as needed.
Advanced degree in Public Health preferred, Bachelor’s Degree in Science- or Medical-related field required. One year of experience in scientific publishing environment and knowledge of periodical production and manuscript tracking systems desirable. Excellent project management and written/oral communication skills, proficiency in the MAC/PC environment, strong organizational ability, and attention to detail a must. Must be able to create graphical representations of quantitative and qualitative data. Must be flexible, reliable, and hard working. Familiarity with the AMA style desired but not essential. Travel to the Annual Meeting is required.
Position is based in downtown DC near several metro stations.
Hours: 20 hours a week, part-time, Mon- Fri. (daytime). Number of openings: 1.
Applicants who meet the requirements and are interested in being considered for this position should submit the following information (please include your last name in all filenames when uploading materials. You should use this format: LastName.CoverLetter) at: https://careers-apha.icims.com.
A writing sample;
At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).
CLOSING DATE: Open Until Filled
EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.
Additional Salary Information: APHA offers a competitive salary and excellent benefits.