Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT, SPACE EXPLORATION INITIATIVE (SEI) , Media Lab , to provide administrative coordination and support. Responsibilities include handling financial activities, e.g., reconciling expenses, reimbursements, purchasing, reporting, accounts payable, record maintenance, etc.; assisting with budget management, e.g., monitoring/tracking/communicating financial information and applying sponsored and direct funding expenses; establishing and maintaining effective office organization/administration; facilitating hiring/appointing and coordination of contractors/MITemps/UROPs/visiting students/visitors/guests; calendar management; drafting, preparing, proofreading, and copyediting documents; handling social media postings; webpage maintenance; assisting with quarterly newsletter drafting and layout; managing SEI digital/print templates and assets; coordinating travel, including itineraries, reimbursements, and reporting; greeting visitors and coordinating sponsor visits and research demos; triaging inquiries, facilitating communication with the director, and acting as locus of information; orienting new group members; and handling logistics for a variety of events.
Job Requirements REQUIRED : high school diploma; three years' administrative assistant experience; attention to detail and accuracy; strong organizational and verbal and written communications skills; discretion, diplomacy, and good judgment; proficiency with Macintosh computers, Microsoft Office, and Google Workspace; and familiarity with Adobe Creative Suite and InDesign templates, Hootsuite, Twitter and Instagram posting, and managing a YouTube channel, Mailchimp, and Splash. Must be able to learn quickly and proactively recognize patterns; handle multiple tasks concurrently in a startup-like environment with competing priorities and critical time demands; and work independently and as part of a creative, diverse group. PREFERRED : bachelor's degree; experience working for a senior manager; interest in space exploration and futuristic tech; familiarity with website maintenance; professional experience with social media; and experience with MIT and Media Lab business applications, e.g., Google Apps, SAPgui, Concur, Buy2Pay, Tableau. Job #19116-5
This is a temporary position through August 31, 2021, with the possibility of an extension.
Internal Number: 19116
About Massachusetts Institute of Technology (MIT)
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