The Assistant Director (AD) of Design supervises and coordinates the activities of professional consultants, architects, engineers, contractors, landscape architects, and planners in planning, design, engineering and construction of recreation and park projects. The AD will ensure that park projects meet proper design standards ensuring a quality experience for the park users and a unique sense of place for the BREC park system. This position entails all phases of professional and technical work related to development and execution of all types of parks and recreation facility projects. It involves, planning, designing, engineering, permitting, bidding and awarding, construction and observation of construction of multiple projects ongoing simultaneously at various sites, largely outdoors. The AD manages quality control activities during the design and construction phases of the project. The position also involves managing multiple reports working on similar project delivery functions. There is a substantial degree of interaction with employees, partners, volunteers, service providers, contractors, public agencies, and the general public, in person, in writing and by telephone.
Functions and Duties
Supervises, coaches and provides leadership for LA-1, LA-2, and Project Coordinators
Is responsible for project management and the assignment of project managers for the entire project process, from project inception through close-out, including managing projects designed by outside consultants when required.
Prepares planning studies and design solutions for assigned projects
Develops design and maintenance criteria based on objectives and physical analysis
Performs physical analysis of sites. Interprets topographic and other survey information, aerial photographs, etc.
Oversees the preparation of construction drawings, specifications, and other documents to support the public bidding process.
Ensures and is responsible for the construction administration for trail and park and recreation facility projects, including frequent site visits, and managing quality assurance and problem-solving activities with the Contractors.
Regularly interfaces with both internal and external project stakeholders to promote communication.
Participates in public forums and integrates public input in design of projects.
Supports the contracting/purchasing process, maintains project cost projections, performs change management, project cost control and invoice review activities.
Coordinates activities with CIP and Park Operations as necessary.
Assists with quarterly, annual and other periodic planning, budgeting and reporting efforts of the Department.
Advises Assistant Superintendent of System Planning of RFC’s and RFI’s that may incur additional cost and/or scope change prior to implementing work.
Ensures all permits are procured in compliance with all local, state, and federal building, environmental, and fire requirements.
Ensures that project budgets are maintained without compromising the quality or integrity of the project. Make sure all fees, profit, overhead, contingencies, etc. are in line with industry standards.
Ensures that on-site inspections for quality of workmanship, quality of materials, conformity with plans & specifications, code compliance, on-site safety, project schedule vs progress, and general progress of the construction project are being met.
Reviews progress invoices and when necessary negotiates revisions.
Ensure all lien/claim releases are executed with all progress and final payments.
Ensure compliance with all closeout requirements with the architects, engineers, contractors and all regulatory agencies as well as the state (for projects receiving State Capital Outlay Funding).
Secondary Job Duties:
Conducts studies and analyses of socioeconomic and demographic data.
Participates in the maintenance of GIS database efforts throughout the park system.
Assists in the preparation of grant applications.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.
Education Required: Bachelor’s degree from an accredited college or university
Area of Study (major) Required: Landscape Architecture or closely related such as Planning, Architecture or Civil Engineering
Certification(s) Required: LA Licensed Landscape Architect (or eligible for reciprocity) or LA Licensed Architect or LA Licensed Civil Engineer, Certified Playground Safety Inspector (Must be able to obtain CPSI within specified timeframe of hire.)
License(s) Required: Valid LA driver’s license
Years Relevant Work Experience: Ten (10) years professional experience. Equivalent combination of education and experience will be considered.
Knowledge, Skills and Abilities:
Thorough knowledge of and experience in the principals & practices of parks and recreation facility project planning, design, bidding, scheduling and construction processes.
Knowledge of design of recreation & park facilities including golf courses, zoos, historic structures, athletic complexes, gardens, trails, and other similar projects.
Land survey knowledge and experience.
Knowledge of public works procurement processes and the ability to develop bid packages for new recreation facilities or improvements to existing.
Skill in the use of a computer including knowledge of related software applications
Knowledge of research methods and the use of parks and recreation data.
Possesses strong organizational skills, concentration, and attention to detail, and the ability to resolve conflicts, lead problem solving activities, and foster a positive, productive team environment.
Possess a high degree of interpersonal and communication skills along with an ability to supervise direct reports while staying focused on job responsibilities.
Possesses sound decision-making abilities and abstract problem-solving abilities.
Ability to manage and supervise multiple reports performing project delivery functions, while managing assigned projects.
Ability to work with diverse groups individually and with the public in public planning forums; ability to manage, coordinate and lead outside planning and design consultants and contractors.
Ability to establish and maintain effective working relationships with employees, staff, volunteers, patrons, BREC officials, community interest groups, and the general public.
BREC is the agency that connects people to parks and nature in East Baton Rouge Parish with a system that has more than 180 parks including a unique mix of facilities, which mirror the history and rich natural resources in south Louisiana. This includes a state-of-the-art observatory, swamp nature center located in the urban core, equestrian park, Zoo, performing arts theatre, arboretum, botanical garden, a water park with the only surfing simulator in the state, golf courses throughout the parish and an expansive 30,000-foot concrete extreme sports park. Throughout its history, BREC has taken seriously its responsibility to improve the health, safety, environment and quality of life for all citizens. Since 2004, BREC has constructed community parks, dog parks, a family-sized Aquatics Center, a growing trails system, fishing ponds, larger playgrounds and procured two mobile recreation units to serve play deserts in the area.