Located in Ithaca, N.Y., Cornell University is a bold, innovative, inclusive and dynamic teaching and research university where staff, faculty, and students alike are challenged to make an enduring contribution to the betterment of humanity. Cornell University is one of the largest and most diverse institutions in the Ivy League. We are a community of 22,000 students and more than 10,000 faculty and staff members representing more than 80 countries and hundreds of disciplines--global cultures, backgrounds, experiences, perspectives, and ideas. The College of Veterinary Medicine at Cornell University is recognized internationally as a leader in public health, biomedical research, animal medicine, and veterinary medical education. Ranked consistently as one of the best veterinary colleges in the nation, the College's strength is due to its strategic breadth of focus areas and its depth of expertise in each of those areas; the achievements of its faculty, staff, alumni, and students; and its commitment to diversity and inclusiveness.
The incumbent in this position will provide administrative support to the Associate Dean for Research and Graduate Education and senior staff of the College Research Office at the College of Veterinary Medicine. Primary responsibilities include:
Support to the Associate Dean
Provide support to the Associate Dean for Research and Graduate Education by managing administrative matters relating to research and graduate education. This includes handling personal contacts, answering inquiries, gathering information with discretion and with a wide variety/depth of knowledge of the College's operations. Coordinate all details of complex meetings and events;
Initiate, prepare, and format complex and time sensitive correspondence; design reports and tables that require sound judgment, discretion, and original thought;
Compose difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge;
Develop and maintain complex and confidential administrative and academic records and files; maintain the latter on a daily basis;
Review incoming mail for content, answer or respond if appropriate or refer to the appropriate staff person when required;
Respond to inquiries and serve as the initial point of contact for faculty, visitors, students and staff seeking information and/or assistance using tact, discretion and judgment to resolve most inquiries and requests for assistance;
Prepare and coordinate travel arrangements and trip itineraries for both national and international trips. Ensure appropriate financial reimbursement;
Assist with proposal development and programs such as Fellowship competitions;
Take on new initiatives requiring project management skills, independent work, and high-level communications skills;
Assist with a variety of tasks and projects as needed;
Support to the Harry M. Zweig Memorial Fund for Equine Research
Serve as Secretary to the Zweig Committee and Administrator of the Zweig Fund;
Manage the semi-annual Zweig News Capsule from inception through distribution;
Coordinate announcements and attendance for the annual Zweig Trot held at Vernon Downs;
Prepare annual report to the New York Thoroughbred Breeding and Development Fund;
Coordinate events surrounding the annual meeting of the Zweig Committee; collect and distribute materials to the Committee prior to the meeting; make arrangements for Committee members during their visit;
Coordinate and manage details of special events related to the program.
Internal Grant Program Management
Administer the Zoetis Award and coordinate special seminar for award recipient;
Assist with management of web presence for all internal grant programs, including ensuring all internal grant forms are accessible and up-to-date;
Assist with scheduling and arrangements for College Research Council meetings. Attend, record minutes, and prepare discussion summaries for grant reviews. Provide administrative support for strategic planning sessions of the College Research Council;
Provide coverage for Internal Grants Coordinator when absent.
College Research Office Support
Manage website for Research Office. Craft website postings highlighting funding accomplishments of college faculty.
Provide administrative support to the College's Biosafety Unit. Provide administrative support for strategic planning initiatives;
Coordinate and publicize opportunities available through the Center for Veterinary Business & Entrepreneurship & the Center for Technology Licensing
Provide administrative support to the Cornell Veterinary Biobank Director and staff;
Coordinate meetings of the governance committee, attend meetings, record and distribute minutes;
Manage and track material transfer agreements, withdrawal requests, and bio-specimen committee approvals.
CVM Leadership Support
Function as a member of a highly visible team supporting senior CVM executives, backing up staff assistants to the Deans.
Formal training beyond a High School diploma of 1 to 2 years or Associates degree, with more than 3 years of high-level executive administrative experience, or equivalent combination of education and experience.
Strong computer skills and understanding of MS Office Suite is required;
Ability to perform day to day tasks very independently and the insight for when to obtain feedback and guidance;
Will be required to exercise excellent judgment, professionalism and discretion as well as discipline and initiative to manage multiple competing priorities under general supervision;
Must possess a positive, proactive and supportive demeanor with excellent communication and interpersonal skills when dealing with internal and external constituents at all levels and the ability to maintain strict confidentiality;
Superior organizational skills and strong attention to detail are essential, as well as the ability to independently follow through on tasks and projects;
Must also possess the ability to work effectively in a team environment;
Exercise creative thinking to solve problems, and possess the ability to streamline and document process and procedures to achieve efficiencies in workflow;
Will require occasional overtime for special event support
Experience working in research setting preferred;
Experience with building strong working relationships in a support role within the College/University;
Familiarity with Cornell University policies and procedures preferred;
Experience with project management or program development;
Aptitude and willingness to learn additional operating systems and software packages.
When applying through our system, please attach your application materials (Resume/Cover Letter/CV) in either Microsoft Word or PDF format, preferably as one document. An attached cover letter is required to be considered for this posting. In the Experience section of your application, use the 'Drop Files Here' box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here as an external candidate or click here if you are an internal candidate. Please note: Cornell Employees must apply through the Internal Cornell Career site.
Visa sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
Background check may be required.
University Job Title:
Administrative Asst V
Pay Rate Type:
Number of Openings:
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
Internal Number: WDR-00024287
About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.