As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Law, Societies, and Justice (LSJ) is a dynamic, inter-disciplinary unit that enables students an opportunity to understand and analyze the complex and consequential roles that law plays in the social world, and the meaning of rights and justice. Its faculty are well-regarded for their teaching and research excellence. LSJ’s emphases on comparative law and rights distinguish it as one of the most innovative of such programs in the United States. LSJ has eight core and three additional faculty members, three professional staff, and one student assistant. The department serves more than 200 majors and a similar number of minors; it also offers a graduate certificate for PhD students in the social sciences, law, or the Evans School. LSJ selects majors through a competitive admissions process. These students are energetic and engaged, and are eager to use their University experience to position themselves for careers of deep personal and social significance.
The Administrator of the Department of Law, Societies, and Justice (LSJ) is responsible for general administration, business planning, financial management, personnel, research project support, advancement, and other functions as necessary. The Administrator also provides support for the Disability Studies Program, which is housed within LSJ. The Administrator reports to the Chair of the Department, acting independently under the general direction of the Chair and within the University's policies and procedures.
Essential job functions include:
General Administration: Oversees day-to-day operations. The Administrator oversees payroll, procurement, travel, equipment inventory and departmental personnel. The Administrator is the chief liaison between the Department and other campus units such as the Dean’s Office, Payroll, both Academic Human Resources and general Human Resources, Accounts Payable and Advancement. Maintains accurate records of budgets, HR, & other operations. The Administrator oversees arrangements for visitors, including job candidates, guest speakers, and visiting instructors/scholars, and manages outreach functions and public events as required. LSJ is a client of the Arts & Sciences Shared Service Group for payroll transactions. The Administrator will manage submission of payroll changes via the Shared Services intake and participate in Shared Services Governance.
Finance: The Administrator manages and monitors all state, gift, grant and self-sustaining budgets (approximately $1.3 million per year). This includes tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and providing monthly budget reports to the Chair. The Administrator provides budget projections and spending trends and alerts the Chair to potential allocation deficits or unusual expenditure patterns. The Administrator oversees endowed funds, and associated operating funds as well as annual gift funds; ensuring gifts are transmitted and acknowledged in a timely fashion, estimating revenue from endowed and annual gift funds, and providing guidance on allowable uses of gift funds. The Administrator monitors all grant and contract budgets. This includes the distribution of reports to principal investigators and the Chair. The Administrator assures adequate funding for investigator-initiated budget changes and alerts investigators and the Chair to potential deficits. The Administrator provides guidance to investigators and staff regarding federal, state, and university grant policies and procedures. The Administrator manages fiscal procedures that enable prompt responses to faculty investigators, Chair, and campus requests, and ensures compliance with federal, state and university policies. The Administrator monitors all self-sustaining budgets.
Strategic Planning: The Administrator, in consultation with the Chair, provides support for planning and executing long-term strategies for advancement and alumni outreach. This can include determining best practices for increasing discretionary revenue, monitoring alumni databases to identify potential prospects, helping to coordinate regular and targeted outreach to key alumni and others with potential interest in supporting the Department, and maintaining strong working relations with the Advancement team in the College of Arts and Sciences. The Administrator must also have strong relationship building skills both with external and internal entities to ensure proper support of approved plans for enhancing the department.
Human Resources: The Administrator ensures that LSJ follows all applicable policies, labor contracts and regulations regarding personnel including faculty, classified, professional and hourly staff and Academic Student Employees (ASEs). Prepares, assembles, and distributes required documentation for faculty promotion and tenure and reappointment and appointment processes. Oversees faculty recruiting assuring compliance with UW and INS rules and regulations regarding faculty searches. Supervisory: Supervises administrative staff member(s) and student assistants, assigns and monitors work, conducts performance reviews and initiates corrective action as necessary. Provides professional development and mentoring. Works with Chair to hire and train new staff as necessary.
Other duties as assigned.
4 - 5 years budget experience at an institution of higher education
Demonstrated competency and discernment as a supervisor/manager/staff leader
Intermediate to advanced Microsoft Office skills, especially Excel and Word
Demonstrated problem solving and analytical skills
Strong written, digital, and oral communication skills, including tact, diplomacy, and discretion
Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
Demonstrated collaborative work style and ability to work well and creatively in a diverse workplace
Proven organization, multi-tasking, and prioritization ability in a fast-paced, demanding environment
Demonstrated experience in budget projection, problem solving and analytical skills
Superior administrative, organization and technological skills, including planning, problem solving and innovation
Experience with academic personnel (hires, appointment, re-appointment)
Experience in an R-1 academic institution
Experience with UW systems, including Workday and MyFD
Experience using databases
Project management experience
Experience managing staff
Experience with external online systems such as grants.gov, NIH eRA Commons and NSF Fastlane
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.