PURPOSE OF POSITION: To provide and manage daily operations including but not limited to equipment; administrative; facility; processes; supply chain; compliance and special projects. To plan; direct; organize; control; and improve functions for the department in order to meet fiscal needs. Hire; supervise; evaluate; educate and develop staff.
Operations - Essential Responsibilities:
Determines staff qualifications and competency: recruits, selects, hires, trains, orients, mentors and rewards.
Manages/supervises and develops an effective staff: providing effective communication, leadership, guidance and resources. Directs in-service and continuing education activities for staff. Monitors staff safety compliance and use of Personal Protective Equipment (PPE), as needed. Evaluates staff performance regularly and determines merit increases, promotions and disciplinary actions.
Coordinates the facility operations with regular consult with veterinarians and available for remote assistance.
Coordinates activities for compliance with regulatory and accrediting institutions (USDA, FDA, NIH, AAALAC International) by performing regular audits of the facility, writing and implementing standard operating procedures (SOP’s) training, and bringing issues of noncompliance to the attention of the Director.
Provides, develops, coordinates, and documents the training of staff, Principle investigators and research staff as per IACUC policies, DVS SOP's and regulatory requirements.
Works with the other administrative staff and Director to coordinate appropriate staffing levels in each area of the DVS
Ensures and supervises the care, comfort, nutrition, and safety provided to research animals housed at CCHMC.
Serves as research staff liaison, as point of contact for requests and assistance as required from DVS on a daily basis.
Ensures proper facility maintenance including major equipment by preparing work orders and acting as a liaison between the department and those performing service.
Interacts with suppliers of equipment, services, and supplies to manage the department needs within regulatory and budgetary constraints.
Coordinates and/or provides specialized technical services/assistance and projects for research staff. Performs a wide range of advanced technical procedures.
Supervises the receipt of incoming animals from standard vendors and the receipt and shipping of animals from atypical sources. Including the quarantine, breeding, and possible rederivation of imported animals.
Supervise and schedule the research van to transport animals, equipment, and supplies as needed.
Alll duties are to be carried out in accordance with all regulatory bodies (USDA, AAALAC, PHS, etc.) and department SOP’s.
Performs all other duties as assigned.
Work collaboratively/cooperatively with others to achieve goals. Proactively adjust one's style and/or efforts to complement those of others. Develop positive working relationships with peers/colleagues. Share knowledge and/or provide support for team members. Contribute to and promote a positive and professional work environment/atmosphere. May serve as a liaison within the division or organization.
Budget and Finance
Develop, track, monitor budgets for areas of responsibility and prepare financial reports and analysis as requested. Support supervisor in the flow and capture of information as needed. Review and categorize all periderm and service charge information to ensure accurate payments and budgets. Manage the payment process. Create all distribution profiles for executed financial agreements consistent with revenue distribution agreements and CCHMC Policy. Assist with the creation of FY budgets based on reports and projections. Continually access budget processes in an effort to identify areas for cost savings.
Provide leadership for the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with organizational strategy, commitments and goals. May manage the project budget. Develop project plans resource allocation, and timeline. Manage the day-to-day operational aspects of a project and scope. May direct assigned project team ensuring effective utilization of resources. Reports on progress of the project to all stakeholders. Provides detailed organizational communication plans when clinical operations are impacted.
Provide work direction to reporting staff. Select, train, and develop reporting personnel. Establish goals, appraise employee performance, and recommend personnel and salary actions as appropriate. Establish and maintain procedures for orientation of new employees. Manage the selection, development, motivation, evaluation, and discipline of reporting personnel. Manage the staffing and scheduling process and maintain responsibility for submitting accurate payroll records.
May define process and manage invention reporting required for federal and private compliance. Update Standard Operating Procedures (SOPs) as required when regulation and system changes dictate. Collaborate to capture revenue distribution models for executed agreements to ensure that financials are distributed in compliance with the CCHMC policy. Identify opportunities on an ongoing basis to improve compliance with agreement obligations, including milestones, reporting, and invoicing.
Provide leadership on initiatives, projects or programs. Collaborate with appropriate parties to plan, implement, and/or evaluate services. May manage personnel related to specific projects.
Bachelor's degree in related field
Five years of related experience
Master's degree in related field, CMAR or ILAM certification
Experience in a healthcare environment or other complex organization
Prior supervisory/managerial experience
A minimum of two (3) years of recent experience working in all phases of animal husbandry and technology to include at least one year of experience working as a lead animal husbandry technician or similar leadership role in an animal facility required. A minimum of three (4) years experience in a laboratory animal facility preferred. Supervisory experience in a different field may be substituted for a leadership role in an animal facility.
- or - Any equivalent combination of Education and/or Experience
Excellent verbal, written and interpersonal skills.
Capable of relating to diverse age and demographic backgrounds.
Demonstrate an independent work initiative, sound judgment, diplomacy, problem solving skills and a professional demeanor.
Strong analytical skills with the ability to make judgments and recommendations based on statistical analysis.
Must be proficient with Microsoft Office, email, and internet as well as working knowledge of database applications and software.
Demonstrated leadership/management skills.
Mathematical skills sufficient to perform algebraic calculations and complex calculations.
Internal Number: 117392
About Cincinnati Children's Hospital
Cincinnati Children's is an internationally-renowned, world-class medical center. We are committed to being a leader in improving the health of children, with a primary focus on family-centered care, quality improvement, specialty programs and cutting-edge research.