In partnership with Director, develops and executes a strategic plan for identity-based alumni groups (e.g. Chicago Womenâ™s Alliance; the UChicago Association of Black Alumni; LGBTQAI+) and related community engagement programs.
Serves as lead staff liaison to all identity-based alumni groups and for alumni interested in diversity & identity programming.
Hires and manages one or more staff person(s) to support affinity program growth and strategy.
Mobilizes strong volunteer organizations and assists volunteers in generating alumni programs. Manages volunteer recruitment, training, and stewardship processes.
Collaborates with internal and campus partners on initiatives serving diverse audiences.
Identifies and creates opportunities for alumni to engage with and give back to the University. Cultivates, maintains and strengthens alumni ties to the University.
Supports giving goals and solicits annual gifts with volunteer base and as assigned.
Maintains strong partnerships between internal teams to ensure alignment in programming and overall satisfaction in volunteer experience.
Researches and develops new content and programs as needed.
Prioritizes reporting, record-keeping, and data management to ensure superior maintenance of volunteerism, data, and visit/contact activity.Â Prepares correspondence, reports, spreadsheets, informational materials, and presentations.
Works closely with colleagues to implement goals and objectives related to event participation, attendance, communication, and day/night of event logistics.
Travels sporadically to build and strengthen engagement and University participation. Â Uses personal visits to assess volunteer interests, wealth factors, giving capacity and other qualifying details and solicit for annual gifts.
Develops and coordinates production of print and digital communications.
Manages the annual budget associated for assigned programs. Â Tracks spending and income on a monthly basis; revise projections quarterly.
Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.Â Â
Builds strong working relationships with staff in the College, professional schools, units, and in other departments across campus. May help develop performance standards for the alumni relations staff within a unit. Sets activity goals for the team and maintains the annual operating budget for constituent relations programs.
Has a deep understanding of strategic planning, data management, the creation and tracking of metrics, and the creation and implementation of new constituent relations programs worldwide. Measures, tracks, and reports participation and success of initiatives.
Performs other related work as needed.
Three years of professional experience in any of the following: higher education, DEI initiatives, alumni engagement, advancement, nonprofit management, or relevant roles.
Two years of experience managing volunteers, alumni or similar constituents.
One year of leading a project team or managing staff.
One year of experience developing and monitoring budgets.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
Participate in virtual meetings and maintain ongoing communication through various channels as needed.
Experience organizing, partnering with, and championing diverse communities
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Exhibit adaptability, resilience & ability to optimize resources.
Demonstrate University Stewardship & Serve as a Brand Ambassador.
Standard office environment.
Willing and able to travel to campus and/or non-campus locations for University business.
Willing and able to work evenings and weekends.
Self-motivated and the able to take initiative.
Prioritize multiple projects and independently follow through with detail.
Cover Letter (preferred)
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Internal Number: JR09490
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